Job Opportunities

Administrative Support Coordinator I

Apply Now Job no: 507664
Work type: Staff
Location: San Diego
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time

Position Summary

Enrollment Services is comprised of the Office of Admissions, Recruitment, Prospective Student  Services, Office of Evaluations, Office of the Registrar, Class Schedule, and Communications.  Enrollment Services implements SDSU enrollment management policies and provides services to students from their initial point of interest in SDSU to their graduation. 

The function of the Admissions Processing Unit (APU) is to provide administrative support services to the Office of Admissions and other units in Enrollment Services who provide services to prospective and admitted students. 

The Administrative Support Coordinator coordinates the administrative support functions for the Office of Admissions. Work assignments include coordinating the activities related to university admission application receipt, review, correction, and maintenance. Additional tasks involve the processing of correspondence, archival of admission documents, and preparation of electronic files of transcripts and other application documents for undergraduate and graduate applicants. 

For more information regarding Enrollment Services, click here.

This is a full-time (1.0 time-base) benefits-eligible, permanent (probationary) position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.

The individual hired into this role will work on-campus at SDSU in San Diego.

Education and Experience

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.  

These entry qualifications would normally be obtained through a high school program,  technical/vocational program, or their equivalents combined with several years of related office work experience. 

Preferred Qualifications 

  • Experience coordinating administrative support functions for a high school, college, or university admissions and records office.

  • Experience reviewing high school and college transcripts from institutions in the United  States.

  • Experience reviewing high school and college transcripts from institutions outside the United  States.

  • Experience using a student information system at a college or university.

  • Experience using imaging software and scanning equipment at a college or university.

  • Experience utilizing database reports.

  • Business writing experience

Specialized Skills 

  • Proficiency using Microsoft Office (Word, Excel, Outlook).

  • Proficiency using Google Workspace.

  • Proficiency in using personal computers and web browser functionality.

  • Experience with document reviews in a high-volume environment.

  • Experience in data entry and updating database records. 

Compensation and Benefits

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. Starting salary upon appointment is not expected to exceed $3,064 per month. 

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.

CSU Classification Salary Range: $3,064 - $5,148 per month.

SDSU COVID-19 Vaccine Policy 

In accordance with the California State University systemwide policy, students, faculty, and staff must be fully vaccinated against COVID-19 or provide a valid medical or religious exemption in order to access campus. An individual is considered fully vaccinated two weeks after their second dose of a two-shot vaccine or two weeks after the first dose of a single-shot vaccine.  

The individual hired into this role will be required to submit their completed vaccination documentation to the university’s secure online health portal prior to beginning work.  Individuals with an approved medical or religious exemption on file with the university will be required to participate in SDSU’s COVID-19 testing program.

Supplemental Information

Initial review of the required application materials, including cover letters and resumes, will begin on May 23, 2022 . To receive full consideration, apply by May 22, 2022. The position will remain open until filled.

The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. 

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

SDSU is a smoke-free campus. For more information, please click here.

SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.

Applicants with disabilities and applicants who require assistance completing an application may contact Noemi Bravo-Rojas at nbravorojas@sdsu.edu

 

 

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