Job Opportunities

Department Coordinator (Administrative Support Coordinator II)

Apply Now Job no: 512289
Work type: Staff
Location: San Diego
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time

Position Summary

The College of Education (COE) prepares skilled personnel for positions in teaching, administration, counseling, and other roles in Pre-K-12 schools, community colleges/ postsecondary education, public agencies, and the entrepreneurial sector. We serve urban, suburban, and rural communities richly diverse in culture, language, and ability/disability through partnerships designed to improve life outcomes of children, youth, adults, and their families. The College has one school, the School of Teacher Education. 

The Administrative Coordinator serves as the first point of contact for the Department of Educational Leadership for current and prospective students, faculty, staff, and campus/community colleagues. Serving in this position requires a thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. While work is performed independently, effective skills in coordinating efforts with other campus personnel are essential.

Given the number of programs and certificates, the administrative responsibilities can be complex. Possessing excellent organizational and interpersonal skills is crucial to managing the day-to-day department operations smoothly and efficiently. It is critical that the individual is able to handle highly sensitive situations and interpersonal interactions at all levels, i.e., with students, faculty, staff, and other university and grant-funded personnel.

The person serving in this position is responsible for:

  • Department administrative and financial functions: Ensuring compliance with university policies and procedures. Meeting campus deadlines. Communicating general information, problem solving, and maintaining confidentiality. Responsibilities include:  The various department budgets; expense and financial processing; reports and written materials; contracts; and records and filing.
  • Department Class Schedule: Developing and entering class schedule drafts and maintaining master class schedule. Updating Catalog. Serving as syllabus coordinator.
  • Department Faculty Appointments: Coordinating, completing and reviewing faculty appointment and payroll paperwork. Assisting Department Chair with department faculty candidate searches, the Retention, Tenure and Promotion (RTP) process, and faculty evaluations. Maintaining Personnel Action Files.
  • Department office management: Responsibilities include: staffing front desk and department phone; answering inquiries; calendaring and scheduling; meeting and event planning; facilities; office supplies and equipment; correspondence and mailings; data entry; maintaining files and records; and hiring and supervising student assistants.
  • Student Support: Assisting Chair, department faculty members, Office of Student Success, COE admissions manager and other applicable personnel/areas in a range of student support issues including the admittance process, course registrations, RDRs, final comprehensive exams, grade changes, and GRE collection. Communicating general information to students and directing students to resources. Maintaining student files in department office and filing necessary documentation with Graduate Studies. Enters student data in campus student information systems.

For more information on the College of Education, click here.

This is a full-time (1.0 time-base) benefits eligible, permanent (probationary) position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.

The individual hired into this role will work on-campus at SDSU in San Diego.

Education and Experience

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Preferred Qualifications

  • Thorough knowledge of SDSU and SDSURF purchasing, payroll, financial, facilities, and operating processes
  • Experience working in a higher education or public sector setting
  • Experience working in a university graduate program
  • Experience working with diverse student populations in a university setting
  • Experience working in an academic department

Specialized Skills

  • Proficiency in Microsoft Office Suite
  • Experience working with a relational database such as FilemakerPro

Compensation and Benefits

Starting salary upon appointment is not expected to exceed $3,750 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.

CSU Classification Salary Range: $3,440 - $5,639 per month.

SDSU COVID-19 Vaccine Policy

In accordance with the California State University systemwide policy, students, faculty, and staff must be fully vaccinated against COVID-19 or provide a valid medical or religious exemption in order to access campus.  An individual is considered fully vaccinated two weeks after their second dose of a two-shot vaccine or two weeks after the first dose of a single-shot vaccine.

The individual hired into this role will be required to submit their completed vaccination documentation to the university’s secure online health portal prior to beginning work.  Individuals with an approved medical or religious exemption on file with the university will be required to participate in SDSU’s COVID-19 testing program.

Advertised: Pacific Daylight Time
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