Job Opportunities

Dean's Office Coordinator (Administrative Support Coordinator II)

Apply Now Job no: 516119
Work type: Staff
Location: San Diego
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time

Position Summary

The College of Education (COE) prepares skilled personnel for positions in teaching, administration, counseling, and other roles in Pre-K-12 schools, community colleges/postsecondary education, public agencies, and the entrepreneurial sector. We serve urban, suburban, and rural communities richly diverse in culture, language, and ability/disability through partnerships designed to improve life outcomes of children, youth, adults, and their families. The College has one school, the School of Teacher Education, and six departments—Administration, Rehabilitation, and Postsecondary Education; Child and Family Development; Counseling and School Psychology; Dual Language & English Learner Education; Educational Leadership; and Special Education. There are 80 tenured/tenure-track faculty, more than 250 lecturers, and 34 management and staff. We serve over 2,300 full-time equivalent undergraduate, post-baccalaureate, master’s, and doctoral students.  The Dean’s Office for the College of Education is responsible for the overall programmatic, human resource, and fiscal management of the College. 

Reporting to the Resource Director, the Office Coordinator provides general administrative and clerical support to several college administrators including the Resource Director, Associate Dean for Research, Associate Dean for Diversity, and others as necessary. Support includes calendaring, travel arrangements, hosting and event planning, general correspondence, processing expenses and reimbursements, as well as clerical tasks such as copying, ordering supplies, and filing.

The Office Coordinator serves as Dean’s Office Receptionist and will greet and assist visitors, answer phones, and direct calls and inquiries to the appropriate personnel or offices. The Office Coordinator performs clerical tasks supporting College management and staff, orders supplies and equipment, schedules rooms, submits work orders, and serves as the key issue and telephone coordinator.

The Office Coordinator will process the Dean’s Office expense and purchasing paperwork, provide lead work direction for student work, and oversee mailroom functions and deliveries. They will maintain the appearance of the Dean’s Office and conference rooms and serve as College facilities coordinator. They will serve as the College’s Student Assistant/Work Study Coordinator. They will be responsible for processing student learning agreements for the College including Guide Teacher data and payments.  They will also support the College of Education Technology Staff with purchasing, TARP requests, student assistant payroll, and inventory tracking.

For more information regarding the College of Education click here.

This is a full-time (1.0 time-base) benefits eligible, permanent (probationary) position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. 

The individual hired into this role will work on-campus at SDSU in San Diego.

Education and Experience

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Preferred Qualifications 

  • Experience working in a higher education or public sector setting

  • Experience as an administrative assistant

  • Experience in event coordination

  • Experience in expense/purchasing processing

  • Experience coordinating travel arrangements

  • Experience working as a front desk receptionist

Specialized Skills 

  • Proficiency in Microsoft Office Suite

  • Experience working with a relational database such as FilemakerPro

Compensation and Benefits

Starting salary upon appointment is not expected to exceed $3,750 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.

CSU Classification Salary Range: $3,340- $5,639 per month. 

SDSU COVID-19 Vaccine Policy

In accordance with the California State University systemwide policy, students, faculty, and staff must be fully vaccinated against COVID-19 or provide a valid medical or religious exemption in order to access campus.  An individual is considered fully vaccinated two weeks after their second dose of a two-shot vaccine or two weeks after the first dose of a single-shot vaccine. 

The individual hired into this role will be required to submit their completed vaccination documentation to the university’s secure online health portal prior to beginning work.  Individuals with an approved medical or religious exemption on file with the university will be required to participate in SDSU’s COVID-19 testing program. 

Supplemental Information

Initial review of the required application materials, including cover letters and resumes, will begin on August 4, 2022. To receive full consideration, apply by August 4, 2022. The position will remain open until filled.

The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. 

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

SDSU is a smoke-free campus. For more information, please click here.

SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.

Applicants with disabilities and applicants who require assistance completing an application may contact Priscilla Santos at pnsantos@sdsu.edu.

 

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