Job Opportunities

Administrative Support Coordinator I

Apply Now Job no: 516627
Work type: Staff
Location: San Diego
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time

Position Summary

The International Business Program is an interdisciplinary program combining business, foreign languages and cultural knowledge. Housed in the College of Arts and Letters, International Business is the college’s largest major and one of the largest majors at SDSU. It currently has about 500 students and is the only nationally ranked undergraduate program in the CSU; the program currently ranks 8th in the nation. The staff consists of a Program Director, a Study Abroad Coordinator, an Academic Advisor, an Internship/Career Coordinator, and an Administrative Support Coordinator.

This position has direct office lead responsibilities and provides administrative support for the director. The administrative coordinator’s work is supervised by the director and is carried out within the policies set by the university, the program, and the director.

Responsibilities include event planning and oversight of budgetary and fiscal matters including ordering supplies and purchasing computer equipment, making travel arrangements and processing travel documents, assisting with preparation for course scheduling, interpreting academic and administrative regulations and policies, gathering data, preparing reports, assisting committees, hiring, and supervising student employees, establishing and maintaining departmental files and records, planning and executing the IB scholarship application and award process and the Program’s annual Case Competition. Some evening and weekend work may be required (attendance at events).

For more information regarding the International Business program, click here.

Full-time, permanent (probationary) position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday-Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.

This position is physically located at the SDSU Main Campus in San Diego.

Education and Experience

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

 Preferred Qualifications

  • Experience working in a university setting.
  • Budget experience
  • Lead and/or supervisory experience
  • Experience coordinating administrative support functions for a group
  • Experience with data entry and updating database records
  • Experience working with SDSU's student management database.
  • Experience working at special events
  • Familiarity with Adobe InDesign and Adobe Photoshop

Specialized Skills

• Proficient with Microsoft Word and Excel

Compensation and Benefits

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. Starting salary upon appointment is not expected to exceed $3,276 per month. 

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.

CSU Classification Salary Range: $3,276- $5,148 per month. 

SDSU Vaccine Policy

In accordance with the California State University systemwide policy, students, faculty, and staff must be fully vaccinated against COVID-19 or provide a valid medical or religious exemption in order to access campus. Individuals are considered fully vaccinated for five months after their final dose of a two-dose COVID-19 vaccine or for two months after receiving the only dose of a single-dose vaccine. Afterward a COVID-19 booster is required to continue to be considered fully vaccinated.

The individual hired into this role will be required to submit their completed vaccination documentation to the university’s secure online health portal prior to beginning work.  Individuals with an approved medical or religious exemption on file with the university will be required to participate in SDSU’s COVID-19 testing program.

Supplemental Information

Initial review of the required application materials, including cover letters and resumes, will begin on August 4, 2022. To receive full consideration, apply by August 3, 2022. The position will remain open until filled.

The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. 

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. 

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

SDSU is a smoke-free campus. For more information, please click here.

SDSU is an equal opportunity employer and does not discriminate against persons based on race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.

Applicants with disabilities and applicants who require assistance completing an application may contact Employment  Services at employ@sdsu.edu@sdsu.edu.

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