Job Opportunities

College Care Specialist - (Administrative Analyst/Specialist Exempt I)

Apply Now Job no: 533533
Work type: Staff
Location: San Diego
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)

Position Summary

The College Care Specialist in the College of Sciences plays a pivotal role in supporting the College Resource Manager and the Deans, serving as the primary contact for the College's eight departments in matters related to faculty activities. This multifaceted position involves coordinating various aspects of procure-to-pay and managing internal and external communications, including faculty startup, travel, reimbursements, hiring, and tracking contract agreements.

Upon the selection of faculty members, the College Care Specialist takes charge of initiating the startup budget, tracking and reporting its utilization, and overseeing all procurement activities involving services, goods, consumables, and equipment required for the establishment of labs and research facilities. This also encompasses providing support to graduate students in their roles as academic and non-academic student employees. The College Care Specialist is responsible for leading the two College Care Coordinators, who assist in procurement, tracking, reporting, and scheduling tasks.

Direct coordination and communication with faculty members involved in upcoming, ongoing, or expiring startup award activities are integral to this role, with a focus on providing updates, stakeholder services, and ensuring a positive experience for faculty throughout the process.

During periods of reduced activity, such as off-peak times, the College Care Specialist will engage in similar duties related to non-start-up procurement activities and scheduling.

In this role, close collaboration with the Contract & Procurement Management teams in the Procure-to-Pay department of Business and Financial Affairs is essential to ensure that purchases made through Purchase Requisitions/Orders and Procurement Credit Cards are in compliance with established purchasing principles, practices, and procedures. The ability to quickly acquire new knowledge is also a valuable skill.

This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated exempt under FLSA and is not eligible for overtime compensation. Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.

This position is approved for partial telecommuting with onsite work in San Diego.

Department Summary

The College of Sciences is a diverse academic institution encompassing eight academic departments, eight joint doctoral programs, and a multitude of academic program areas. Additionally, it houses the California State University Program, the Education and Research in Biotechnology program, the Coastal Waters Institute, the Center for Research in Mathematics and Science Education, the Molecular Biology Institute, and off-campus sites including the San Diego State University Field Stations and the Mt. Laguna Observatory. Within its ranks, the College boasts a dedicated faculty comprising over 260 full and part-time members, along with a support staff of 80 clerical and technical employees. Their interests span a wide spectrum, encompassing both teaching and research.

Leading the College is the Dean, who is assisted by two Associate Deans, an Assistant Dean of Student Affairs, a Resource Manager, and administrative support personnel. The Dean's Office takes responsibility for overseeing all facets of the College's operations, including the initiation, execution, and ongoing support of instructional and research initiatives, as well as planning for the College's future.

For more information regarding the College of Sciences department click here.

Education and Experience

Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Key Qualifications

  • Ability to promote and maintain a positive, professional, and calm demeanor to all stakeholders during difficult conversations or written exchanges. 
  • Significant customer, stakeholder and/or employee engagement experience.
  • Ability to lead a small team of coordinators completing aligned, streamlined and experiential based activities designed and managed to efficiently and effectively deliver value-added outcomes to new and existing faculty.
  • Ability to track, summarize, categorize and report on procurement and financial activities related to start up and general procurement. 
  • University/College and/or public agency experience is highly desirable.
  • Experience in a customer service role handling internal and external inquiries is highly desirable.
  • Procurement experience.

Compensation and Benefits

Starting salary upon appointment is not expected to exceed $5,417 per month. 

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. 

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.

CSU Classification Salary Range: $4,170 - $7,545 per month. 

Diversity and Community at SDSU

At SDSU, our diversity gives us power and benefits every single member of our community. 

Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement.  For more information, click here.

Principles of Community

At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. 

SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. 

Supplemental Information

Initial review of the required application materials, including cover letters and resumes, will begin on January 2, 2024. To receive full consideration, apply by January 1, 2024.  The position will remain open until filled.

The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. 

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. 

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position.

SDSU is a smoke-free campus. For more information, please click here.

SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Tina Deesen at tdeesen@sdsu.edu

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