Position Summary:

Ready to play a pivotal role in our operations? Join our team as a Property Clerk II and oversee the heart of our property management system!

Under the guidance of the Assistant Director of Logistical Services, you'll manage a sophisticated computerized property control system for centralized or dispersed property. You'll also prepare and submit statistical and analytical data to support campus-wide projections.

Key Responsibilities:

• Prepare, monitor, and reconcile inventory records and reports with precision and timeliness.
• Record and mark new property, ensuring it is properly released to authorized individuals.
• Inform employees of their responsibilities and liability for property.
• Issue directives on the care and movement of property.
• Handle requests and recommend property transfers.
• Supervise and participate in periodic and annual inventories and inspections.
• Investigate inventory discrepancies and reconcile property records.
• Provide training in property accounting methods.
• Keep meticulous records, dictate correspondence, and prepare reports.
• Oversee the receipt and disposal of surplus property, determining appropriate actions for items needing repair, salvage, or disposal.
• Use your computer skills to manage various software applications on PCs.
• Interact professionally and courteously with customers, vendors, and employees.
• Collaborate closely with supervisors to address day-to-day operational issues.
• Adapt to shifting duties based on department needs, deadlines, and workload.
• Be prepared for shift assignments, unusual hours, and/or overtime.
• Register and maintain records for all motor vehicles, boats, trailers, and other licensed equipment.

What We Offer:

A challenging yet rewarding position where your expertise in property control and logistics will be highly valued. You'll work in a dynamic environment that demands precision, organization, and excellent communication skills. If you're ready to make a difference and thrive in a collaborative setting, apply now!

If you’re ready to create a positive and organized environment where every day brings new opportunities to make a difference, apply now!

Position Information

• Full-time (1.0 time-base), benefits eligible, permanent/probationary position.
• Position is designated non-exempt under FLSA and is eligible for overtime compensation.
• Standard work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.
• The individual hired into this role will work on campus at SDSU in San Diego.

Department Summary

Under the general direction and supervision of the Assistant Director, Logistical Services, Material Management (MM) is responsible for the receipt, tagging and inventory control of approximately 22,000 items of university equipment valued at approximately $100,000,000. MM must provide documentation and verification of all material to assure it is in accordance with purchase orders. The department is responsible for ensuring physical inventories of all property are conducted in accordance with State regulations. MM also coordinates all office relocations and acts as the liaison between the University and the moving services contractors. MM is responsible for surplusing all equipment/goods as needed by the campus. Goods/computers will be reused, repurposed, or donated. 

For more information regarding the Logistical Services Department, click here.

Education and Experience

Three years of experience inventorying and maintaining control records for a wide variety of property and equipment or expendable store keeping items. Prospective applicants who have not had the experience listed may be considered eligible based on other evidence of meeting the above minimum qualifications of the position.

Licenses and/or Certifications

• Valid California Driver’s License or have the ability to obtain one within 10 days of hire.
• Forklift Certification required within 60 days of hire; certification will be provided by the employer.

Key Qualifications

• Ability to lift up to 70 pounds without assistance.
• Thorough knowledge of the methods and practices used to inspect, maintaining, issuing, taking, and recording inventory.
• Proficiency in Microsoft Word & Excel.
• Previous inventory or property clerk experience in a higher education environment.
• Previous experience with Oracle or similar software used to receive and track inventory through the life cycle of property.

Compensation and Benefits

Starting salary upon appointment is not expected to exceed $4,835 per month. 

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. 

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.

CSU Classification Salary Range: $3,864 - $6,854 per month. 

Diversity and Community at SDSU

At SDSU, our diversity gives us power and benefits every single member of our community. 

Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement.  For more information, click here.

Principles of Community

At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. 

SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. 

Supplemental Information

Initial review of the required application materials, including cover letters and resumes, will begin on November 8. To receive full consideration, apply by November 7, 2024. The position will remain open until filled.

The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. 

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. 

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position.

SDSU is a smoke-free campus. For more information, please click here.

SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Michelle Puentes at mpuentes2@sdsu.edu.