Job Opportunities

Administrative Support Coordinator II

Apply Now Job no: 518357
Work type: Staff
Location: San Diego
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time

Position Summary

The Office for Curriculum, Assessment, and Accreditation (CAA) is situated within Academic Affairs, overseen by the Interim AVP-CAA, and responsible for ensuring an integrated, efficient, and effective approach to curriculum development, program assessment (including general education), academic reviews, and regional accreditation. In addition to the Interim AVP, the Office includes one MPP and four full-time staff. Curriculum Services is responsible for the production of the SDSU catalogs and Curriculum Guide, in addition to coordinating the processes for curricular proposals, articulation, and the Star Act (SB 1440). The unit is responsible for the accuracy and consistency of all aspects of the above items, as well as the Articulation System Stimulating Interinstitutional Student Transfer database (ASSIST) database (the official repository of articulation information), major codes, and any articulation of courses requested by the California State University Office of the Chancellor that are stored on the Transfer Evaluation System (TES).

The Administrative Support Coordinator II (ASC II) provides administrative lead support for the Office of Curriculum, Assessment, and Accreditation. The ASC II reports to the Director of Curriculum Services/Articulation Officer, with ongoing general support to CAA staff. 

The ASC II assists in the development and maintenance of statewide articulation agreements through oral, written, and electronic communication using local programming. Objectives include the development, review, preparation, and production of electronic materials required to facilitate the statewide articulation agreement process. As a liaison to statewide articulation officers, community college and SDSU faculty, department chairs, advisers, and management, provide information and documents relating to the review of articulation requests. Following SDSU policies and procedures, incorporate this information into community college articulation agreements. Assist with ensuring accuracy of new and modified courses and programs in printed publications and databases. Review and proof tables of contents and indexes of multiple publications for accuracy. Perform varied data entry and maintenance to curriculum management database by referencing and cross-referencing electronic and printed sources. Collaborate with other academic units on campus to resolve errors.

The ASC II is also responsible for providing coverage of front desk, phone lines, and CAA’s general email accounts. Oversees office procedures and clerical tasks. Prepares travel arrangements and coordinates calendars for Curriculum staff. Submits work order requests to facilities and help desk requests on behalf of CAA staff. Tracks office supplies, electronic equipment inventory, and general CAA staff needs. Maintains archive of physical and digital files. The ASC II ensures daily continuous and efficient operations of CAA.

The ASC II is additionally responsible for aiding with the curriculum process as needed.  Duties will include helping create agendas, Senate reports, checking and tracking of proposals, aiding with communications, and other administrative duties.

For more information regarding the Curriculum, Assessment, and Accreditation Office, click here.

Full-time, permanent (probationary) position. This position is designated non-exempt under FLSA and is eligible for overtime compensation.  Work schedule is Monday – Friday, 8:00 a.m. – 4:30 p.m.

This position is physically located at the SDSU Main Campus in San Diego.

Education and Experience

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Preferred Qualifications

  • Two or more years of work experience in an office environment independently handling multiple work unit priorities and projects
  • Experience at CSU or other academic environments
  • Experience working in a high-level executive office
  • Front desk/reception experience
  • Experience training and providing lead direction to student assistants
  • Knowledge in using articulation software, Curriculog (or other curriculum management software), Acalog, ServiceNow, and OnBase Unity (or other content management software).

Specialized Skills

  • Proficient in Google Workspace, Microsoft Office, Adobe Creative Cloud, and Zoom

Compensation and Benefits

Starting salary upon appointment is not expected to exceed $3,850 per month.

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. 

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.

CSU Classification Salary Range: $3,681 - $6,034 per month. 

SDSU Vaccine Policy

In accordance with the California State University systemwide policy, students, faculty, and staff must be fully vaccinated against COVID-19 or provide a valid medical or religious exemption in order to access campus. Individuals are considered fully vaccinated for five months after their final dose of a two-dose COVID-19 vaccine or for two months after receiving the only dose of a single-dose vaccine. Afterward a COVID-19 booster is required to continue to be considered fully vaccinated. 

The individual hired into this role will be required to submit their completed vaccination documentation to the university’s secure online health portal prior to beginning work.  Individuals with an approved medical or religious exemption on file with the university will be required to participate in SDSU’s COVID-19 testing program.

Supplemental Information

Initial review of the required application materials, including cover letters and resumes, will begin on September 29, 2022. To receive full consideration, apply by September 28, 2022. The position will remain open until filled.

The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. 

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. 

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

SDSU is a smoke-free campus. For more information, please click here.

SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.

Applicants with disabilities and applicants who require assistance completing an application may contact Olma Javonillo at ojavonillo@sdsu.edu.

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