Job Opportunities

Administrative Support Coordinator I

Apply Now Job no: 518861
Work type: Staff
Location: San Diego
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time

Position Summary

The Department of American Indian Studies is an academic department in the College of Arts and Letters, with five tenured/tenure-track faculty, eleven lecturers, approximately ten adjunct faculty, one visiting Fulbright scholar each spring semester, one Administrative Support Coordinator I, one Work Study student assistant, and approximately 15 instructional student assistants. 

The department offers a major and minor in American Indian Studies and provides a wide range of General Education courses. It also provides support to Native American students who attend or plan to attend SDSU, through a variety of special programs, and serves a key role as a campus resource for Native American issues and initiatives.

This position provides support for the department and its associated programs as well as direct office lead responsibilities for the one-person office. The Administrative Coordinator's work is supervised by the Department Chair and should be carried out within the policies set by the department and the chair. 

Responsibilities include the following: planning and managing budgetary and fiscal matters;  course scheduling; assisting with the faculty RTP process; processing paperwork for faculty  appointments; interpreting academic and administrative regulations and policies; gathering  data; assisting committees; hiring and supervising student employees; planning, organizing and  publicizing events; serving as a principal source of information to students, staff, and faculty on  a variety of campus and departmental policies and procedures; and assisting the department in  its collaborations with the American Indian community in San Diego and beyond.

For more information regarding the SDSU American Indian Studies Department, click here.

Full-time, permanent (probationary) position. This position is designated non-exempt under FLSA and is eligible for overtime compensation.  Work schedule is Monday – Friday, 8:00 a.m. – 4:30 p.m.

This position is physically located at the SDSU Main Campus in San Diego.

Education and Experience

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Preferred Qualifications

  • Budget experience
  • Lead and/or supervisory experience
  • Experience in the professional use of digital and social media platforms such as Facebook, Twitter, Instagram, YouTube.
  • Experience creating flyers and brochures.
  • Experience coordinating administrative support functions for a group.
  • Experience with data entry and updating database records.
  • Experience working with SDSU's student management database.
  • Experience working at special events.

Compensation and Benefits

Starting salary upon appointment is not expected to exceed $3,505 per month.

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.

CSU Classification Salary Range: $3,505-$5,508 per month. 

SDSU Vaccine Policy

In accordance with the California State University systemwide policy, students, faculty, and staff must be fully vaccinated against COVID-19 or provide a valid medical or religious exemption in order to access campus. Individuals are considered fully vaccinated for five months after their final dose of a two-dose COVID-19 vaccine or for two months after receiving the only dose of a single-dose vaccine. Afterward a COVID-19 booster is required to continue to be considered fully vaccinated. 

The individual hired into this role will be required to submit their completed vaccination documentation to the university’s secure online health portal prior to beginning work.  Individuals with an approved medical or religious exemption on file with the university will be required to participate in SDSU’s COVID-19 testing program.

Supplemental Information

Initial review of the required application materials, including cover letters and resumes, will begin on October 3, 2022. To receive full consideration, apply by October 2, 2022. The position will remain open until filled.

The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. 

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. 

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

SDSU is a smoke-free campus. For more information, please click here.

SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.

Applicants with disabilities and applicants who require assistance completing an application may contact Tina Deesen at tdeesen@sdsu.edu.

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