Job Opportunities

Programs & Financial Coordinator (Administrative Support Coordinator I)

Apply Now Job no: 518871
Work type: Staff
Location: San Diego
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time

Position Summary

The School of Communication, emphasizing scholarly, creative, and professional aspects of communication studies, is one of eleven schools and departments within the College of Professional Studies and Fine Arts. The School of Communication envisions sustained excellence in advancing communication scholarship, promoting social justice, fostering relationships, and enhancing the public good.  We enact this vision through inspired teaching, innovative collaborative research, and impactful community engagement.

Under general supervision of the Director, this position serves a pivotal role in the administrative functioning of the School of Communication.  Working closely with the Director, faculty, and staff, the incumbent provides fiscal support for the School’s SDSU and Foundation accounts, including travel requisitions and reimbursement, equipment procurement, and supplies purchases. The Programs & Financial Coordinator is an integral team member of the School administrative support staff to ensure smooth and efficient operation of the School. This position also provides financial support for the Arts Alive program. 

The Programs & Financial Coordinator also fulfills Communication Coordinator functions, communicating with students, faculty, alumni, and donors through regular newsletter publications, donor relations communications, event planning, and social media management.

This position also serves a pivotal role in the financial affairs of the School of Art and Design and is an internal and external resource on fiscal policy and procedural matters. The Programs & Financial Coordinator will work closely with the Fiscal Accounts Coordinator to provide fiscal support for all SDSU and Foundation accounts, non-instructional budget, and travel support. 

The Programs & Financial Coordinator may work with the PSFA Dean’s Office Budget Specialist, Resource Manager, and various campus units.

For more information regarding the School of Communication, click here.

Full-time, permanent (probationary) position. This position is designated non-exempt under FLSA and is eligible for overtime compensation.  Work schedule is Monday – Friday, 8:00 a.m. – 4:30 p.m.

This position is physically located at the SDSU Main Campus in San Diego.

Education and Experience

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, ASC IIs are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. 

These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Specialized Skills 

  • Proficiency in using spreadsheets, such as Excel or similar programs

Preferred Qualifications

  • Experience in a higher education and/or public sector setting

  • Budget/financial experience 

  • Experience using Oracle Financials

  • Experience processing purchase requisitions and various expenditures

  • Experience processing travel forms

Compensation and Benefits

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. Starting salary upon appointment is not expected to exceed $3,610 per month. 

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.

CSU Classification Salary Range: $3,505 - $5,508 per month. 

SDSU Vaccine Policy

In accordance with the California State University systemwide policy, students, faculty, and staff must be fully vaccinated against COVID-19 or provide a valid medical or religious exemption in order to access campus.  An individual is considered fully vaccinated two weeks after their second dose of a two-shot vaccine or two weeks after the first dose of a single-shot vaccine. 

The individual hired into this role will be required to submit their completed vaccination documentation to the university’s secure online health portal prior to beginning work.  Individuals with an approved medical or religious exemption on file with the university will be required to participate in SDSU’s COVID-19 testing program.

Supplemental Information

Initial review of the required application materials, including cover letters and resumes, will begin on January 3, 2023. To receive full consideration, apply by January 2, 2023. The position will remain open until filled.

The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. 

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. 

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

SDSU is a smoke-free campus. For more information, please click here.

SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.

Applicants with disabilities and applicants who require assistance completing an application may contact Tina Deesen at tdeesen@sdsu.edu.

 

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