Working Title: Director of Academic Affairs Resources
Classification Title: Administrator II
Posting Details
Priority Application Deadline (Posting will remain open until filled): Sunday, September 29, 2024 @ 11:55pm PST
Hiring Preference
Not Applicable
Position Summary:
The Director of Academic Affairs Resources (Director) is a member of the Provost’s leadership team and serves as the Provost’s chief advisor on fiscal, non-faculty personnel matters, and space planning for the Division of Academic Affairs.
Budget: The Director leads Academic Affairs’ budgetary planning, development, and financial operations in accordance with State, CSU, Sacramento State, and other compliance regulations; ensures adequate and effective management and leadership regarding the division's fiscal matters; administers the annual budget for the Division of Academic Affairs; oversees the prioritization and allocation process; provides fiscal guidance and support to all Academic Affairs' units; ensures fiscally balanced budget, works directly with managers and staff in Administration and Business Affairs on finance related matters. Final division budget authority and responsibility remains with the Provost and Vice President for Academic Affairs.
Personnel: The Director provides expert leadership on non-faculty HR related matters for Academic Affairs; works directly with managers and staff in office of Human Resources and the Division of Inclusive Excellence on non-faculty personnel related matters; has broad responsibilities for ensuring compliance with the State, CSU, and Sacramento State human resources guidelines, policies, and procedures.
Space: The Director is responsible for the management of space planning for Academic Affairs; creates, coordinates, and facilitates business processes for maintaining accurate space utilization; is responsible for Academic Affairs space allocation requests; provides analytics to division leadership on utilization and space needs; works closely with other departments such as Facilities, Space Management, and Capital Budget in the planning of capital projects as they relate to Academic Affairs; and advises the Provost on key issues related to space. Space authority and responsibility remains with the Provost and Vice President for Academic Affairs
The incumbent is allowed broad authority to make collaborative decisions on budget, non-faculty personnel and space matters for the division; working closely with the Vice Provosts, Deans, Associate Deans, AVPs and Directors within the division. The Director will be integrally involved in audits, investigations and public information requests involving budget, personnel, or space matters for the division. The Director will have a dotted line reporting relationship to the Vice President of Administration and Business Affairs and CFO and work collaboratively with managers and staff across the University. The Director will be asked to represent the Division at the University and System level and may act on behalf of the Provost in certain situations.
FLSA: Exempt (Not eligible for overtime compensation)
Anticipated Hiring Range: $10,800 per month - $12,000 per month, commensurate with the candidate's education, experience, skills, and training.
CSU Classification Salary Range: $4,812 per month - $15,449 per month
Best-in-class Benefits: Click here to learn more
CSU Total Compensation: Click here to learn more
Recruitment Type: At-Will
Work Hours: Monday - Friday, 8:00 am to 5:00 pm. Work hours may vary depending on department need. Position is on-site
Academic Affairs provides leadership to the academic and educational activity of the University, including: the seven Academic Colleges, University Library, and the College of Continuing Education.
The Office of Academic Affairs remains focused on the major elements of Sacramento State’s mission – access, diversity, quality, and the fullest university experience for our students.
https://www.csus.edu/academic-affairs/
Education/Experience
1. Minimum five (5) years of technical and/or administrative experience involving budget development, financial management, and/or analysis of administrative policies, procedures, practices, or equivalent.
2. Possession of an earned Bachelor’s Degree from an accredited four-year college or university, or equivalent experience.
3. Experience in broad responsibilities over human resources and personnel management.
4. Proficient in the use of: Microsoft Office Suite (Excel, Word, Outlook), Visio, internet browsers, standard office equipment and machines.
Knowledge, Skills, Abilities
5. Demonstrated knowledge of the techniques, methods, and procedures used in the preparation, analysis, and administration of a multi-million dollar budget in a fund accounting system, and of the role of a budget plan and the importance of working within an organizational structure.
6. Demonstrated significant technical and administrative experience involving budgetary planning and development, financial analysis and administration of a large organization.
7. Ability to analyze, evaluate and communicate complex, sensitive financial data.
8. Demonstrated knowledge interpreting complex personnel related policies and procedures.
9. Ability to handle sensitive personnel issues with confidentiality.
10. Ability to analyze and address personnel problems using reasoning, interpretation, and application of theories and principles to develop and recommend alternatives and courses of action, and to apply judgment and discretion reflective of thorough knowledge of policies and procedures.
11. Experience supervising staff and ability to provide project leadership and to represent the division.
12. Demonstrated ability to exercise independent judgment to resolve unexpected or unprecedented situations.
13. Demonstrated ability to provide leadership and work collaboratively to meet the mission/goals of the University.
14. Ability to understand and evaluate complex problems from a future-oriented and broadly interactive perspective and to readily develop proactive solutions that integrate strategic goals into tactical operations.
15. Excellent interpersonal and communication skills including the ability to work collaboratively to build consensus, to achieve goals and objectives, and to resolve difficult situations.
16. Ability to work collaboratively as a member of a leadership team and to establish and maintain effective communication and working relationships with university and division constituencies.
17. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community.
Preferred Qualification
18. Experience in higher education budget development, implementation, and oversight.
19. Experience managing in an unionized environment, subject to collective bargaining agreements.
20. Experience in higher education capital planning and space standards.
21. Experience in space planning, managing facility improvement and/or construction projects.
22. Experience using Oracle PeopleSoft, CSU Common Management Systems (CMS), CSU Common Financials System (CFS), or CFS Data Warehouse
23. In-depth expertise and knowledge of university fiscal policy, processes, procedures and regulations within the CSU system.
24. In-depth knowledge of CSU personnel practices and policies including bargaining agreements and payroll processes.
25. In-depth knowledge of CSU capital projects; including capital planning and space management.
26. Possession of an earned Master's degree in public or business administration or a related field.
Documents Needed to Apply (2)
Failure to upload required documentation may result in disqualification.
About Sacramento State
Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission:
“As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success; teaching, research, scholarship and creative activity; justice, diversity, equity and inclusion; resource development and sustainability; dedicated community engagement, and wellness and safety.
As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.
To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.
Equal Employment Opportunity
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.
It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html.
The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html.
Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery.
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.
Background Check Disclaimer
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.
COVID19 Vaccination Policy
Effective May 2023, per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.
Out of State Employment
Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.
As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.
Eligibility Verification
Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa).
Note to Applicants:
Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.