Salary and Benefits

PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $8,400.00 per month to $9,200.00 per month.

Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver.

For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package.

This position may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval. 

Classification

Administrative Analyst/Specialist, Exempt III

About Cal State East Bay

Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability.

About the Position

This is a full-time, temporary position through October 31, 2025, with the possibility of reappointment.

Under the general direction of the Director of Planning, Design, and Construction, the Project Lead is responsible for managing design and construction activities for minor and major capital outlay projects. Typical projects include new construction, renovation, capital renewal, deferred maintenance, and campus user requested projects. Examples of projects may include but are not limited to: new building, interior/exterior renovation, mechanical, electrical and plumbing system retrofit/replacement, utilities infrastructure upgrades, and interior finish upgrades/replacement.

Responsibilities

Project Management during Planning and Design:

The Project Lead serves as the primary contact for all parties involved in the project.  The incumbent is required to interface with campus stakeholders including faculty, students, staff, and administrators.  Typical duties include hiring and managing design and construction professionals, monitoring and controlling project scope, budget, schedule and quality; resolving problems that arise in the projects; coordinating work of a multi-disciplinary development team across organizational boundaries including design and construction professionals and permitting agencies.  The incumbent has first line responsibility to communicate effectively with campus administrators and project stakeholders regarding project scope, budget, schedule, construction impact, and project risks. The incumbent manages planning and design activities for major and minor capital projects, including the day-to-day interface with project architect / engineer, user groups(s), campus administration, and local, state or federal agencies (as applicable). The incumbent also assists in the preparation of materials for submission to the Chancellor's Office as well as senior level campus administrators. 

Project Management during Construction:

The Project Lead is accountable for the day-to-day project management activities during construction, ensuring that the project is on schedule, within scope and budget, is of high quality and is cost-effective.  This involves all elements of project management through project closeout, equipment procurement and installation, moves management, post-construction warranty, review and authorization of payment request, change orders, etc. and the final close-out of the project. 

Technical Support:

The Project Lead is responsible for complying with CSU policies and procedures (CSU State University Administrative Manual) associated with the management of major capital outlay projects.  The incumbent is required to provide interpretation on building code compliance and be able to analyze and interpret the design and construction documents. 

Minimum Qualifications

• A Bachelor's Degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
• Minimum 3 years of experience in managing building design and construction.
• Experience leading multi-discipline project groups on complex projects or programs.
• Advanced experience in the development of project scope, cost, schedule and budget management and contract negotiations.

Required Qualifications

• Ability to understand architectural, mechanical, electrical and plumbing systems. 
• Advanced project management skills to effectively manage complex projects, and highly specialized and critical project components.
• Ability to fully understand and interpret technical specifications and architectural/ engineering and predesign and construction documents for capital improvement projects.  
• Professional knowledge and interpretation of appropriate code, fire life safety, rules, regulations, etc. as they apply to the construction and operation of campus facilities.  
• Demonstrated ability to set appropriate priorities to effectively complete numerous tasks within defined time and resource limitations.
• Demonstrated ability to work independently and to determine the needs and oversee the performance of a wide range of complex administrative and technical assignments.  
• Experience in preparing reports, specifications, policies and procedures covering planning, design and construction issues.  
• Advanced analytical, organizational and problem recognition / avoidance / resolution skills. 
• Advanced written, verbal, and interpersonal communication skills, including highly effective negotiation skills.

Preferred Skills and Knowledge

• Professional knowledge and interpretation of appropriate code, fire life safety, rules, regulations, etc. as applied to the construction and operation of campus facilities. 

Condition(s) of Employment

Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment.  Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position.

All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department.

EEO Statement

As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body.

Other Information

All California State University campuses, including Cal State East Bay, are smoke and tobacco-free.  For more information, please visit our website here.

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. 

Sponsorship

Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer.

Mandated Reporter

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment.