Working Title: Director, Student Health Services 

Classification Title: Adminsitrator III

Department Name: Student Health 

Time Base: Full-time

Pay Plan: 12 month 

Bargaining Unit:  M80 (Management/MPP)

Employment Type: MPP – this position is part of the California State University Management Personnel Plan (MPP). No tenure or permanent status can be achieved within the MPP.

Salary Range:

• Hiring salary is budgeted/anticipated at $16,667 - $19,167 per month commensurate with education and experience
• CSU Salary Range: $6,523 -$21,066 per month.

Benefits: Premium benefit package includes outstanding health, dental, and vision plans; life and disability insurances; pension (CalPERS); tuition fee waiver; and 14 paid holidays per year. See our benefits website for additional information.

Application Deadline: Open until filled. A review of applications will begin Monday, August 26, 2024 and the review period may end at any time thereafter.

Position Summary:  Under the general direction of the Dean of Student Affairs the Director provides  clinical and administrative leadership to the Student Health and CAPS (Counseling and Psychological Services). The Director is responsible for identifying student health and counseling needs and providing strategic leadership in the development and maintenance of student health programs within the guidelines and policies established by the California State University Board of Trustees, particularly Executive Orders 943 and 1053. 

The Director provides oversight and direction of all SHS programs and activities related to providing high quality medical and mental health services to students; directs and evaluates the work of all professional health services staff, CAPS staff and administrative support staff; the position is administrator of the CAPS program which provides counseling services to students, training and consultation to the Cal Maritime community. The Director will draft department policies and procedures and is responsible for the health care and wellness programs for all CSUMA students, both on campus and at sea in conjunction with the Counseling and Psychological Services (CAPS) Director.  The Director’s participation as the physician on-duty  of the annual Summer Sea Term is mandatory.

About the California State University Maritime Academy:

Established in 1929, California State University Maritime Academy, a campus of the California State University, is the only degree-granting maritime academy on the West Coast. Located on the scenic Vallejo waterfront, the campus serves a student population of approximately 1000 undergraduates and 50 graduate students.

Cal Maritime offers seven baccalaureate degrees in Business Administration, International Strategy and Security, Facilities Engineering Technology, Marine Engineering Technology, Mechanical Engineering,  Marine Transportation, and Oceanography. The undergraduate curriculum includes licensing programs for future merchant marine, coast guard, and naval reserve officers. Cal Maritime also offers a Master of Science in Transportation and Engineering Management degree, as well as a number of extended learning programs and courses.

Major Responsibilities: 

LEADERSHIP AND STRATEGIC DIRECTION

• Leads, Manages and evaluates the work of physicians, psychologists, counselors, nurse practitioners, physician assistants, medical assistants, health educators, interns, support staff, and other Student Health Services and CAPS personnel in ensuring maximum efficiency in the delivery of excellent  medical and mental health services to students.
• Formulates medical and administrative policies/procedures and monitors adherence to proper medical protocols for all services including laboratory, x-ray, appointment and walk-in patient care.  Provides medical leadership and consultation regarding prevention, diagnosis and treatment, incorporating all aspects of Student Health Services into the larger framework of University student services, as appropriate.
• Develops an annual work plan for achieving the goals and objectives of the SHS.  Has overall responsibility for budget-related matters and ensures that the SHS is fiscally sound.  Responsible for continuing medical education programs, including compliance with accreditation standards, scheduling of programs and speakers, and coordination with other SHS programs.  Maintains an ongoing and comprehensive quality improvement program in line with CSU policy, Executive Orders 943 and 1053, and in compliance with national accreditation standards.
• Directs the development of cooperative professional relationships with students, faculty, staff, hospitals, emergency clinics, paramedic services, police and fire departments, as well as authoritative county, state, and national health organizations/entities.  This position also supervises the coordination of the campus health care programs with outside community health resources, including the private medical sector, as they relate to the referral of students for care beyond the scope of campus diagnostic and therapeutic capabilities.
• Responsible for professional development and research activities within the SHS, including the procurement of health care related grants and other funding.
• Understands and strictly adheres to the SHS policies and professional standards on patient confidentiality and medical records security.
• Administers Student Health & Travel Insurance Programs including policy selection, updates, evaluations, renewal, and works with the CSUMA Accounting office for Billing and Waivers.
• Coordinates review of Health Reports for deposited and readmitted Cadets to determine fitness for Cruise and U.S. Coast Guard Licensing.
• Oversees clinical activities of Nurse Practitioner and/or Physician’s Assistant and CAPS personnel.
• Works to obtain and maintain accreditation for the Student Health Center as needed based on AAAHC accreditation standards as applicable to a small college Health Center.
• Oversees review of Nurse Practitioner and/or Physician’s Assistant charts.
• Pursues, obtains, and maintains accreditation for ambulatory college health clinics.
• Serves on University and Student Affairs Committees and Task Forces.
• Participates in campus events such as New Student Orientation, Career & Community Partner Fairs, Recruitment Weekends, New Student Acceptance Day, etc.
• Keeps the Dean of Students and Executive Dean of Student Affairs apprised of current status and developments within the Student Health Services.  Prepares student health related reports and recommendations as needed.
• Oversees compliance with HIPAA, State of California and FERPA especially with respect to the release of medical and behavioral health records and subpoena requests.
• Updates and approves all position descriptions as needed
• Initiates and approves all recruitment requests using the Peoplesoft CHRS Recruiting system.
• Represents CAPS and SHC on CSU Directors Groups and other external meetings.

Budget Management

• Develops and manages budget, including mandatory student health and mental health fee funds, health facilities fee funds, trust funds, reserves, and various alternative revenue streams, and prepares appropriate reports.
• Articulates and advocates for budget needs to Dean of Student Affairs and participates in planning, projection and budgetary analysis.
• Approves all departmental purchases including work orders.
• Oversees external contracts and requisitions.
• Participates in management of grant funds.
• Seeks and applies for new grants when identified.

Counseling & Psychological Services Operations

• Provides clinical leadership to all counseling and advocacy providers
• Oversees all student hospitalizations.
• Oversees departmental legal concerns, including adherence to professional and ethical guidelines, as well as State and Federal Laws pertaining to mental health services, sexual assault, and domestic violence. Consults with legal counsel and American Psychological Association legal and/or ethics experts.
• Manages all involuntary holds, releases of information, disclosures to government agencies such as Child Protective Services or Adult Protective Services.
• Ensures EO l 053 criteria, and elements of EO l 095, l 096, l 097, and  l 098 that pertain to confidential advocacy, are followed.
• Maintains independence of confidential advocacy functions from OPHD and conduct as required by EO.
• Manages operations and determines student messaging on available services.

Provision of Psychological Services

• Provides direct clinical supervision to Director of CAPS, counseling staff and trainees, provides consultation to students, faculty staff, administration, and parents on a variety of topics especially those concerning danger to self or others.

DIRECT PATIENT CARE DUTIES

• Responsible for direct patient care – examines, diagnose illness and injuries; develop treatment plans, including prescribing and administering medical treatments and preventative health care; organizes and treats the general medical problems of student patients and special referrals by campus departments.
• Provides health care in a clinical setting, makes basic diagnostic evaluation, prescribes and administers medical treatment and follows up to ensure appropriate resolution of illness, performs physical examinations including the ordering, interpreting and evaluating of diagnostic test results, consults with private physicians and consultants as needed, collaborates with on-campus and off-campus psychologists/psychiatrists as needed in cases with mental health problems.  Provides some medical oversight to athletic department Director/trainers. Performs emergency procedures as needed. May perform minor surgeries and other procedures not requiring general anesthesia.
• Performs simple office procedures pertaining to dermatology, gynecology, orthopedics, and wound care; maintains patient confidentiality, documents complete and legible notes using SOAP format for health care plan and prognosis, provides professional consultant services to medical personnel, students and other professionals.
• Consult with private physicians and public agencies in securing treatment for patients requiring services beyond those available in Student Health Center.
• Provides medical examinations for students, staff, and faculty in accordance with U.S. Coast Guard regulations in order to determine “fitness for duty” on the Training Ship Golden Bear.
• Interviews, evaluates and examines patients with common medical problems, interprets laboratory and x-ray results, formulates diagnosis and treatment of such problems, educates and counsels students on health issues and preventive health measures, and refers patients to off-campus providers as needed.  Participates in health fairs and orientations as needed.
• Provides medical leadership and consultation on prevention, diagnosis and keeps abreast of advances in medical field.
• Works with Human Resources and Risk Management/Environmental Health and Safety on issues related to employee Workers’ Compensation and first response medical treatment.
• Performs Public Health functions and assists in medical emergencies.
• Provide sexual health education, counseling and care, including administration of medication abortion services
• Serve as liaison for Athletic Trainers and Head Trainer

ANNUAL SUMMER SEA TERM PARTICIPATION

• Participates as the physician on-duty for one or more months on the Academy’s annual training cruises on board the Training Ship Golden Bear.
• Secures documentation of medical staff certification
• Serves as the Chief Medical Officer for the Training Ship Golden Bear with oversight of medical staff hired for cruise.  Responsible for:
•  Preparation and Operation of sick bay for annual cruises.
•  Hiring, training, monitoring, and evaluation of Summer Sea Term medical and counseling team.
•  Acquisition, training, and operation of medical equipment, pharmaceuticals, and supplies.
•  Develops and oversees implementation of sick bay procedures.
•  Consults with TSGB Captain regarding medical/mental health issues for Cadets, faculty, and staff.

Required Qualifications: 

• Graduation from a medical school recognized by the Medical Board of California.  Completion of one or more residency programs (of at least 3 years in duration) in a specialty appropriate to the assigned duties with increasingly responsible experience in the practice of that specialty.  Board Certification or Board eligible in Family Medicine and appropriate primary care specialty.
• 3 years of progressively increasing management/supervisory duties.
• Completion of annual continuing medical education requirements.
• Board Certification in Primary Care specialty, i.e. Family Medicine, Internal Medicine.
• Possess and maintain a valid State of California license to practice medicine.
• Possess and maintain current board (ABMS) medical certification in primary care specialty (family medicine, internal medicine, emergency or preventive medicine).  Periodic re-certification required for physicians whose specialties have adopted that practice.
  • NOTE:  A physician can be given clinical privileges pending initial Board certification, but must be board certified as soon as possible, but NO later than two years after the date of hire.
• Possess and maintain a valid Drug Enforcement Agency (DEA) certificate/number.
• Current cardiopulmonary resuscitation and automated external defibrillator (CPR/AED) certification as appropriate for the assigned duties.
• Possession of or ability to obtain TWIC Card (Transportation Worker Identification Credential)
• Possession or ability to obtain MMC (Merchant Mariner’s Credential with a medical designation)
• Knowledge of county medical, California Medical Association and American Medical Association ethics and standards.
• Clinical knowledge and skills to provide a full spectrum of general and ambulatory medical care, including acute, sub-acute, chronic and minor emergency problems.
• Experience with directing, supervising, motivating and inspiring others; measuring the performances of people, teams and organizations, and assessing performance and progress.
• Excellent organizational and planning skills, with unquestionable integrity.
• Ability to analyze emergency situations and take prompt action.
• Knowledge and skills necessary in routine gynecology, family planning, and the diagnosis and treatment of sexually transmitted diseases.
• Surgical diagnosis and triage.
• Management of mental health problems and knowledge of health promotion.
• Ability to use routine diagnostic and therapeutic medical equipment and competency in the use of personal computer and related software for electronic patient management medical records system.
• Ability to relate to health problems of adolescents and adults, use community resources in patient management.
• Strong problem solving and conflict resolution skills.
• Excellent oral and written communication skills and customer service skills.
• Ability to work effectively and build strong alliances internally and externally with a broad range of individuals to bring the University community together around shared goals.
• Ability to demonstrate an awareness and appreciation of the cultural diversity of the University community.

Preferred Qualifications: 

• Prior or current affiliation with an outpatient clinic, hospital or health center in higher education is preferred.
• U.S. Coast Guard/Maritime requirements pertaining to licensing, physicals, etc.
• Familiarity with collective bargaining and administering corrective action as appropriate in a collective bargaining environment.
• Familiarity/knowledge of American College Health Association (ACHA), Navigation and Vessel Inspection Circular (NVIC), Accreditation Association of Ambulatory Health Care, Inc. (AAAHC, Inc.) policies and practices.

Special Conditions: 

Summer Sea Term/Requirements: Incumbent will be required to participate in the annual sea term aboard the a U.S. training ship. This requires the incumbent to obtain a Merchant Mariners document issued by the U.S. Coast Guard, as well as a background check, physical and drug test, proof of citizenship or the eligibility to work in the U.S., and a social security card.  Each year the incumbent must pass a pre-sea term physical exam and drug test prior to sea term commencing.

Hours of Work/Travel: 

Physical, Mental and Environmental Conditions:  

Background Check: Satisfactory completion of a background check (including a criminal records check, DMV records check, and fingerprinting, physical and drug screen) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Mandated Reporter: The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment.

Designated Position: This position is a “designated position” in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Eligibility to Work:  Applicants must provide proof of U.S. citizenship or authorization to work in the United States within three days of the date of hire.

Title IX: Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix

EEO Statement: Cal Maritime is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, covered veteran status, or any other protected status.  Reasonable Accommodations will be provided to applicants with qualifying disabilities who self-disclose by contacting the Benefits Coordinator at (707) 654-1146.

Application Procedure: Click "APPLY NOW" to complete the Cal Maritime Online Employment Application and attach the following documents: cover letter and resume. 

Disclaimer: The provisions of this job bulletin do not constitute an expressed or implied contract and any provisions contained may be modified or changed.