Type of Appointment: Full-Time, Management Personnel Plan (MPP III)

Anticipated Hiring Amount: $162,000 - $170,100 annually (Commensurate with qualifications and experience)

Work Hours: Monday – Friday 8:00 am - 5:00 pm, unless otherwise notified 

Benefits Include: (15) Paid Holidays, (24) Vacation Days, Comprehensive Benefits Package 

Recruitment Closing Date: Open Until Filled

Priority Consideration Date: November 8, 2024

 

 

THE DEPARTMENT:

The College of Education and Integrative Studies (CEIS) is one of eight academic colleges at Cal Poly Pomona. The college provides credential, undergraduate, graduate, and doctoral programs that prepare students as professionals in education, early childhood studies, social and public service, and other interdisciplinary fields. The College offers opportunities for students to establish meaningful relationships with the institution, schools and organizations in which they work, and surrounding communities through internships, field placements, clinical practice opportunities, and service learning. CEIS consists of the Departments of a) Early Childhood Studies which includes six options; b) Education which includes Education Specialist, Multiple Subject, and Single Subject credentials and master's programs; c) Educational Leadership which includes the Preliminary Administrative Services credential and the Educational Leadership Doctoral Program in PK-12 Educational Leadership or Community College and Postsecondary Education; and d) Liberal Studies which includes the Interdisciplinary General Education Program. Additionally, the College encompasses the Student Success Center, Credential Services and Clinical Placement Offices.

 

DUTIES AND RESPONSIBILITIES: 

Academic Program Oversight Summary:

• This set of responsibilities focuses on the management and support of the college’s academic programs, including undergraduate, credential, and graduate programs. Responsibilities include overseeing curriculum consultation processes, supporting faculty in maintaining quality instruction, and managing the day-to-day operations of the college to ensure effective functioning. Provide management support for planning, delivering, and maintenance of the undergraduate, credential, master's, and doctoral programs; Oversee and coordinate the review and curriculum consultation processes and implementation of curricular elements in the college, including course/program revisions, new course proposals, and new degree/concentration proposals; Serve as an ex-officio member on the Curriculum Committee; Serve as an ex-officio member on the Assessment Committee; Serve as a primary point of contact for facilitating scholarship reviews and processes, as well as refinement of processes where necessary; Provide managerial support to faculty and Department Chairs to sustain quality instruction in all educational activities; Support evaluative processes of faculty for the purposes of maintaining high-quality instruction in all educational activities; Support and review departmental course scheduling; Oversee day-to-day operations of the College, including supporting the effectiveness of faculty, staff, and students in their roles; Promote effective functioning of various college committees and activities pertaining but not limited to accreditation and continuous improvement, assessment, program review, student appeals, grievance, curriculum, and budget; Provide managerial support of processes, policies, and procedures and promotes the effectiveness of the Credential Services and Clinical Placement Offices.

Staff Supervision and Development Summary:

• This set of responsibilities involves managing staff-related processes within the college, including hiring, supervision, evaluation, and professional development. The Associate Dean coordinates with HR on staff issues, participates in hiring committees, and oversees the fiscal and personnel management in collaboration with the Dean. Serve as HEERA manager for staff including hiring, supervision, evaluation, and development; Develop and maintain staff position descriptions, conduct annual evaluations and periodic reviews, and manage staff development; Allocate work and supervise office staff on a day-to-day basis; Liaise with HR on staff issues; Participate in department staff hiring committees in the college; Coordinate with Dean on fiscal and personnel management of the College and serves as additional reviewer and signature authority on all fiscal accounts. Serve as the lead for the CEIS Student Success Advising Center and partner with the Office of Student Success to provide oversight of center's staff; Oversee the college computer and related labs; Coordinate College technology infrastructure and support services provided by IT; Provide support in the management of all college grants and contracts.

Student Success and Support Summary:

• This set of responsibilities encompasses efforts to support and enhance student success, including coordination of advising, orientation programs, and student retention initiatives. Responsibilities include overseeing Fall Convocation, addressing student grievances, and working with various stakeholders to resolve student-related issues and disciplinary matters. Coordinates and provides leadership designed to integrate the College's Student Success Center team; in partnership with the Office of Student Success and the Associate Vice President for Student Success. Provide oversight of activities, initiatives, and services designed to bolster persistence, increase graduation rates, and eliminate opportunity gaps with an explicit focus on students from underrepresented groups and students who are Pell-eligible; Utilize cross-divisional resources to support student success and timely graduation inclusive of GI 2025 efforts and related CSU Chancellor's Office initiatives; Coordinate and apply leadership skills aimed at the effective integration of the College's Student Success Center team and advising services; In partnership with the Office of Student Success, coordinates and oversees advising in various areas of the College; Serve as the lead for the CEIS Student Success Advising Center and partner with the Office of Student Success to provide oversight of center's staff; Supervise and support Department Chairs and staff in orientation and advising processes including freshmen, transfer, parent, and summer orientations; Oversee Fall Convocation and collaborate on College's Fall Conference to facilitate a strong foundation and connection for students, staff, and faculty; Collaborate with Department Chairs and staff to design and implement student outreach, recruitment, enrollment, and retention activities; Supervise, manage, and support the College commencement ceremony and Credential Celebration in conjunction with University and College-level committees and directives; Review and process academic petitions and works with Department Chairs in addressing student grievances, issues, and related student matters; Facilitate and sign student undergraduate and graduate petitions; Monitor and facilitate enrollment planning, student recruitment, student retention and student advisement efforts; Work with Department Chairs, Coordinator of Credential Services, and advisors in actively resolving complaints and concerns from students and/or parents; When elevated to the Dean's Office, serve as the primary point of contact in working to resolve complaints and concerns; Works with the Associate Vice President for Student Success, Associate Vice President for Academic Affairs, Dean of Students, and respective stakeholders on student/faculty disputes; Address and act on disciplinary matters relating to students; Evaluate and act on appeals from students; Advise students as needed including consulting on the advisement of academic plans and pre-professional pathways; Serve as an advocate for students and communicates student concerns to relevant parties.

Accreditation and Process Improvement Summary:

• This set of responsibilities involves supporting the college’s accreditation, assessment, and continuous improvement efforts. Responsibilities include coordinating stakeholder involvement in accreditation activities, participating in program review processes, and ensuring ongoing quality assurance in educational programs. Additionally, the position supports the Dean in fostering a positive college culture and improving systems efficiency and processes. This includes assisting with college-level priorities and initiatives aimed at enhancing overall effectiveness and collaboration within the college. Provide leadership and oversight of accreditation, assessment, continuous improvement, and program review activities; Support coordination and effective functioning of accreditation unit and stakeholder involvement strategies including TK-12 district partner meetings.

College Representation and Outreach Summary:

• This set of responsibilities focuses on representing the Dean and the college within the university and the broader community. The Associate Dean engages in leadership roles across the university, collaborates on student recruitment and retention events, and works closely with department chairs to enhance community engagement. Represent the Dean and College to the University and in the broader community; Interact with the University-wide community in a variety of leadership capacities; Work closely with the Dean on College culture, systems efficiency, and process improvement; Oversee College-level priorities and Dean's Office initiatives.

 

QUALIFICATIONS:

• Earned doctorate appropriate to the mission of the College and a combination of evidence of effective teaching, research, and scholarship
• Driver License, Valid and in State Valid California driver's license, own automobile with valid insurance.
• 5 years experience in successful collegial work and interaction within a team-oriented environment; 5 years experience or showing the ability to take a College focus; 5 years of experience in effective time and organizational management; 5 years experience of involvement and active service with the external community, governmental agencies, nonprofit and/or professional organizations Required and
• Knowledge and respect for the College's unique mix of areas of study and professional practice especially in relation to undergraduate, credential, and graduate levels; Ability to focus at the College and University level; Ability to promote an environment that supports and values a diverse student body, faculty and staff; Demonstrated commitment to fostering interdisciplinary and multicultural scholarship, programming, and teaching; Demonstrated knowledge of academic regulations and policies; Demonstrated knowledge and experience with advising students; Ability to effectively communicate verbally and in writing; Discretion and the ability to maintain confidentiality. 

 

PREFERRED EXPERIENCE: 

• Four or more years of substantial administrative experience related to the duties and responsibilities of this position;
• At least one year of experience as a Department Chair;
• Experience writing annual reports and accreditation self-studies; Experience working in and with public schools, an understanding of educational reform strategies; and recent knowledge of California and national policies, standards, and regulations related to accreditation and educator credentials and licensing; Comfortable dealing with faculty, staff, students, parents, and administrators under multiple types of situations; Ability to represent the Dean's Office and the Dean in such a way as to garner goodwill for the Dean and college within and outside of the university; Strong pedagogy understanding and scholarly values Knowledge of and experience working across disciplines and with interdisciplinary programs.

 

 

Equity, Diversity, and Inclusion

At Cal Poly Pomona, we are committed to the urgent and ongoing work of creating and sustaining an inclusive campus where all students, faculty, and staff are welcomed, respected and can flourish to achieve their dreams of success.  

We believe diversity strengthens community. Cal Poly Pomona proudly holds designations as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI). In 2022, the campus launched the Black Thriving Initiative recognizing that Cal Poly Pomona’s future as a university must be linked to the success of its Black community.

More information about our campus initiatives can be found on the Office of Inclusive Excellence’s website. 

 

Out of State Work

The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California.   The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to https://calstate.policystat.com/policy/10899725/latest/.

 

Background Check

Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to https://calstate.policystat.com/policy/13813878/latest/.

 

Employment Eligibility Verification

Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.  For more information, go to https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.

 

Conflict of Interest 

This position is a “designated position” in the California State University’s Conflict of Interest Code.  The successful candidate accepting this position is required to file financial interest disclosure forms subject to state regulations.  For more information, go to https://www.cpp.edu/eoda-hr/departments/hrpar/coi.shtml.   

 

Outside Employment Disclosure 

Executive and Management Plan Personnel employees must disclose all current outside employment at the time of hire as a precondition of hire and at the following times after hire: annually in July, within 30 days of accepting outside employment, and upon their manager’s request.  For more information, go to https://www.cpp.edu/eoda-hr/departments/hrpar/outside-employment-disclosure.shtml.   

 

Child Abuse/Neglect Reporting Act (CANRA) 

The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/.

 

Security & Fire Safety 

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf.

 

Pay Transparency Nondiscrimination

As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.  For more information, see the Pay Transparency Nondiscrimination Provision poster.

 

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu. For more information, go to Employment Notices.

 

Equal Employment Opportunity

Cal Poly Pomona is an Equal Opportunity Employer, committed to promoting an inclusive and diverse workforce. The university subscribes to all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and veteran or military status.  We engage the talents of all qualified workers, regardless of their background. More information is available at Equal Employment Opportunity statement.

 

Other Notices

For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page.