Classification:   Administrator III
Hours:  Full-time / 40 hours per week 
FLSA:  Exempt

Anticipated Hiring Salary Range:  $12,125 - $12,500.* mo.
CSU Salary Schedule
*CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs.

Priority Screening Date: October, 23, 2024
Recruitment Status:  Open Until Filled

ABOUT CSUMB

California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement, CSUMB is part of the nation’s largest four-year public university system, California State University, which educates nearly 460,000 students every year. 

With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030. 

The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University.

As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean.

PURPOSE:

Reporting to the Associate Vice President for Facilities Management, the Director of Campus Planning and Development is responsible for campus planning, environmental compliance, design, construction, space planning and management, and inspection services.  The incumbent provides leadership and administrative oversight of this critically important team.

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:

1. LEADERSHIP AND PEOPLE MANAGEMENT

Supervises and mentors planning, design and construction team staff. Establishes expectations, goals and objectives. Evaluates and prioritizes work assignments and associated financial resource allocation. Ensures the professional development of staff members. Works with the Associate Vice President to develop and implement policies and procedures.  Serves as the campus administrator and the liaison to the Chancellor’s Office in the coordination of programs/projects with the CSU system Office of Capital Planning, Design, and Construction.

2.  PLANNING

Capital Projects: Directs development of short- and long-term planning and annual submission of the University's Capital Outlay Program (e.g., Five-Year Facilities Renewal and Capital Improvement Plan). Creates and oversees a collaborative process that identifies and prioritizes all projects included in the 5-year CIP, minor capital and deferred maintenance budgets. Identifies and oversees pursuit of extra funding (including but not limited to public-private partnerships, grants, donor events etc.) required to build the most innovative and sustainable projects.  Collaborates and partners closely with Operations and Maintenance team on project life-cycle costing through planning, design, and construction and maintenance phases. Functions as the liaison between the campus and the CSU Chancellor's Office. Ensures compliance with California Environmental Quality Act (CEQA), including oversight of consultant-prepared Environmental Impact Reports.

Stakeholder/Client Engagement: Manages stakeholder engagement and development of project scopes. Represents campus end-users, project clients, campus technical staff, and the university community on all assigned capital projects. Ensures all project scopes reflect approved stakeholder input and ensures decision-making process documentation.

Major Plan/Project Development:  Oversees development of project feasibility studies and resulting projects into the CIP. Translates project specific and campus wide visions into prioritized capital projects that are consistent with the long-term Master Plan goals. Ensures all projects and plans help the campus reach goals and objectives, such as enrollment planning, diversity and inclusion, health and wellness, and sustainability goals. Manages plan creation as necessary.

Planning Processes Creation and Outreach:  Oversees the implementation of an official, clear and transparent planning and approval process for all physical campus projects. Ensures projects are initiated in and receive review and approval. Creates and oversees an internal integrated planning, design and construction process that clearly defines responsibilities, review and approval periods and timelines. Collaborates with the key stakeholders, such as academic colleges, independent auxiliaries and corporation, and Chancellor’s Office in the development and recommendations of campus projects for approval.

Space Planning: Provides vision and leadership in the development of the University Physical Space Plan. Oversees development of the campus physical space needs and feasibility studies for major capital projects. Oversees the databases and information systems necessary to assess needs, make project decisions and produce reports.

3. DESIGN

• Oversees architectural and engineering consultant contract scope of work/request for proposal development and that work implementation is consistent with initial project definition and campus plans, goals and aesthetics. Identifies and provides Planning and Design project reviews and approvals at key points from conception through commissioning. Ensures cohesive aesthetic and design implemented throughout the campus physical environment. 
• Develops and implements design guidelines, standards, and procedures. Employs management systems to ensure that all projects are managed in accordance with the State University Administrative Manual (SUAM)/PolicyStat and CSU guidelines. 
• Ensures campus design guidelines and standards are continuously updated and made available to architectural and engineering consultants and the Facilities Management Department.
• Architect/Engineering/Contractor Selection – Ensures that the design documents, Request for Proposal/Qualifications and interview selection criteria meets the project scope.

4. CONSTRUCTION

• Responsible for all construction projects. Oversees architectural and engineering consultant contract scope of work/request for proposal development and that work implementation is consistent with initial project definition and campus plans, goals and aesthetics. Identifies and provides Planning and Design project reviews and approvals at key points from conception through commissioning. Ensures cohesive aesthetic and design implemented throughout the campus physical environment. 
• Manages the preparation of Request for Qualifications (RFQ) and Request for Proposal (RFP) for consultants and design professionals. Supervises the negotiations and bids for construction and renovation contracts, and administers the contracts.
• Oversees inspection of renovations and new construction to ensure the proper management for, and enforcement of, the California Building Code to ensure that construction projects conducted on property owned by the university are completed in compliance with the code, related laws, and regulations.

5.  FINANCIAL

• Provides input on budget development for the Planning, Design, and Construction functional areas. Manages assigned budget for the Campus Planning and Development  team and ensures compliance with University policies. Allocates resources to meet competing and changing priorities or needs of projects/programs.

Other Functions:

1. Participates in university task forces and special projects as required.
2. Performs other job-related duties and special projects as assigned.

 

KNOWLEDGE, SKILLS AND ABILITIES:

Thorough knowledge of planning, design and construction. Leadership and management skills to lead project committees and manage large and complex professional teams. Has work experience in department functions.  Strong oral and written communication skills. Excellent customer service and public relations skills

Ability to:  learn, interpret and apply a wide variety of Federal, State, and University regulations, policies and procedures independently, and use judgment and discretion to act when precedents do not exist. Anticipates the impact of office administration problems and solutions on other areas; analyzes operational and procedural problems and develops, recommends and evaluates proposed solutions. Analyzes budgetary data, and makes accurate projections requiring some inference.  Writes and presents own reports.  Effectively handles interpersonal interactions at all levels. Uses negotiation and persuasion skills verbally and in writing in a professional and tactful manner to achieve results and expedite projects.  

MINIMUM QUALIFICATIONS:

Bachelor's degree from an accredited college or university in a related planning, design, construction, engineering, architecture, or closely-related field; and five years of work experience in capital projects with at least three years leading and/or supervising the work of others or an equivalent combination of education and experience.

Knowledge of the design and construction of university facilities and the relevant building codes.

PREFERRED QUALIFICATIONS:

Advanced degree from an accredited college or university in urban planning, environmental planning, architecture, engineering, construction management or closely-related; and more than five years of work experience in capital projects. Progressively responsible experience supervising the work of others and managing the activities of a building planning, design, and construction operation and/or managing capital projects.

Technical fluency with Oracle/PeopleSoft, CSU Common Management System or equivalent student information system; Microsoft Office Professional Suite, and Google mail and calendaring programs. 

PHYSICAL ENVIRONMENT:

Office environment with standard equipment and tasks. Position requires working at a computer and desk for extended periods of time.  May require travel between campus offices and off-campus locations.

The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates.  

SPECIAL CONDITIONS OF EMPLOYMENT AND POSITION DESIGNATIONS:

• All offers of employment are contingent upon the successful completion of a background check (including a criminal records check).
• The person holding this position will have a duty to report to the Campus Title IX Officer information pertaining to discrimination, harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking, and retaliation and is required to comply with the requirements set forth in CSU Executive Order EO 1095, EO 1096, and EO 1097 as a condition of employment.
• This position is designated as a Campus Security Authority (CSA).  The position is required to participate in training at the direction of the Clery Director and must also promptly report allegations of reportable crimes according to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, its accompanying regulations; the California State Education Code, Chapter 15.5, of the Donahoe Higher Education Act, Section 67380; and the California State University system-wide policy, Code EO 1107.
• This position has been designated as a sensitive position with access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards.
• This position is a designated position in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file a Statement of Economic Interest subject to the regulations of the Fair Political Practices Commission.
• Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University's liability coverage.
• May require occasional evenings and/or weekend work.

PHYSICAL ENVIRONMENT:

Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time.  May require travel between campus offices and off-campus locations. 

The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates.  

BENEFITS/PERKS: 

This is a management-level position with an attractive benefits package, which includes: a vacation accrual rate of 16 hours per month; an excellent choice of medical, dental, and vision insurance; long-term disability coverage; life insurance; educational incentives; membership in the California Public Employees Retirement System (CalPERS); and 14 paid holidays a year. For further information, please visit Employee Benefits Summary. As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information.

APPLICATION PROCEDURE:

For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB. Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned.

CSUMB is not a sponsoring agency for staff or management positions.

Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing humanresources@csumb.edu. All employees must be eligible for employment in the U.S.

GENERAL INFORMATION:

CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/.

CSUMB is a smoke and tobacco-free campus.

EQUAL OPPORTUNITY EMPLOYER:

CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.