Job Summary 

Under the Director of Finance, Administration, and Information Technology, as well as the CITT Executive Director, the Grants and Contracts Specialist plays a crucial role in administering grants and contracts. This position ensures compliance with funding guidelines and promotes the efficient use of resources to support educational programs and initiatives.

Key Responsibilities

• Grant and Contract Administration: Manage the financial aspects of grants and contracts. This involves ensuring compliance with funding guidelines, tracking expenses, and reporting financial status to relevant stakeholders.
• Budget Development and Monitoring: Assist in the development of budgets for grant proposals and contracts. Monitor expenditures throughout the project period, ensuring adherence to budgetary constraints and adjusting as necessary.
• Financial Reporting: Prepare financial reports for grantors, sponsors, and internal stakeholders. These reports may include budget-to-actual analyses, expenditure breakdowns, and forecasts.
• General Ledger Reconciliation: Responsible for reconciling and initiating corrective action relating to accounts including BTR and journals, preparing spreadsheets and analyzing financial data.
• Serve as backup to the Account Management Specialist.
• Training and Support: Provide training and guidance to project staff on financial policies, procedures, and best practices related to grants and contracts administration.

Knowledge Skills and Abilities

Knowledge of federal, state, and institutional regulations governing grants and contracts is essential. This includes understanding compliance requirements related to budgeting, expenditure tracking, reporting, and auditing. Proficiency in grant proposal writing and budget development is valuable. This skill enables the specialist to support project teams in preparing compelling proposals that align with funding priorities and adhere to budgetary guidelines. Strong analytical skills are necessary for interpreting financial data, identifying trends, and evaluating the financial performance of grants and contracts. The ability to solve complex problems related to grants and contracts administration is essential.

Problem-solving skills enable the specialist to address issues effectively and implement solutions to ensure smooth project management. Interpersonal skills are also valuable for building relationships and fostering collaboration within the organization. Strong time management and prioritization skills are necessary to ensure timely submission of grant proposals, accurate financial reporting, and compliance with funding requirements. Adaptability and flexibility are essential for responding to changes effectively, adjusting budgets, and accommodating evolving needs while maintaining compliance and financial integrity. Understanding and managing financial risks associated with grants and contracts.

Proficiency in using financial management software, databases, and spreadsheet applications is necessary for maintaining accurate records, generating reports, and analyzing financial data. Technical

Ability to communicate with an ethnically and culturally diverse campus community.  Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures.  Ability to contribute to a positive university experience for each student and assist in achieving the university's commitment to a "vision of excellence."

Education and Experience

• Equivalent to a bachelor's degree in a related field (Accounting, Finance, Business Administration, etc.) and three years of related experience (grants and contracts administration, financial management, etc.) required. Up to five years of experience is preferred.

• Additional coursework or training in grants management, contract administration, or financial management preferred.

• Experience working in an educational institution, particularly within a continuing education unit or similar environment preferred.

• Demonstrated experience in budget development, financial reporting, and compliance with funding regulations preferred.

• Experience with grant and contract accounting software or enterprise resource planning (ERP) systems preferred.

• Strong understanding of grant and contract regulations, including those from federal agencies such as NIH, NSF, or DOE, as well as other funding sources preferred.

Physical Summary

Sedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects. (10 pounds or less).

Department

CPaCE Financial Management

Classification

Administrative Analyst /Specialist Exempt I

Compensation

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.

Hiring Range: The hiring range for this position is $4,598 - $6,458 per month commensurate with candidate's education, experience, skills, and training.

CSU Classification Salary Range: The CSU Classification Salary Range for this position is $4,598 - $8,318 per month.

Benefits

Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year.

Time Base

1.0  time-base, 40 hours per week.

Duration of Appointment

This is a temporary position for three years with no permanent status granted. Temporary assignments may expire prior to the ending date.

Application Procedures

Click Apply Now to complete the CSULB Online Employment Application.

PLEASE FILL OUT THE APPLICATION COMPLETELY. It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position. 

Additional Information

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Due to the nature of this position, current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check through CSULB within the past 12 months.

CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).

California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.

Equal Employment Statement

California State University Long Beach is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status.

Accommodations

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact StaffHR-Accommodations@csulb.edu.

Out of State Employment Policy

California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.