About University Enterprises Corporation at CSUSB

(This is not a state position)

University Enterprises Corporation at CSUSB ("UEC") supports the university's educational mission by providing quality services that complement the instructional program. The University depends upon UEC to provide services that cannot be supported with state funds. We’re responsible for business enterprises on campus including, but not limited to, dining, bookstore, convenience store, and vending services. We also serve as the grantee for federal, state, and local funding for research and sponsored projects.

Position Summary

Temporary, Full Time, Non-Exempt, Benefited position through 12/31/2025 (Appointment may be renewed annually based upon availability of funds, availability of work and satisfactory job performance). 

Salary: $4731.91-$5186.90 per month.

Location: CUSBS Campus.

Work Schedule

40 hours per week. Typically Monday through Friday from 8:00AM to 5:00PM. Some nights and weekend work may be required.

First Review Deadline

This position will remain open until filled. 

Typical Activities

Under minimal supervision of the Grants Support Director, the Practicum Business Manager will work independently to: 

Contract Management:

• Manage agency contracts with Procurement, Risk Management, and Director of Practicum Education
• Compile required documentation, certification, and approvals for Learning Sites Agreements.
• Collaborate with relevant departments to address contract issues.
• Monitor compliance with regulations, maintain confidential and time-sensitive material.

Grants Management:

• Assists Practicum and Grants Support personnel with grant compliant practicum placements and seminars.
• Ensure timely, accurate completion of grant reporting under the direction of the Principal Investigator, Practicum leadership and/or Grant Support Director.
• Collaborate with Principal Investigator, Grants Support staff, and partners for effective grant implementation.

Even Management:

• Plan and manage events in collaboration with the PD, including proposals and budgets.
• Co-lead Practicum Events and manage logistics, working with SMSU Scheduling Coordinator and vendors.
• Recruit and supervise volunteers, delegating tasks for events.

Administration:

• Oversee medical and non-medical clearance processes with relevant departments.
• Securely compile and encrypt student compliance documentation and transfer to university vaults.
• Serve as the administrative point of contact and provide support to the Practicum Education Program.
• Ensure students meet pre-field and practicum requirements, reporting non-compliance to appropriate Practicum personnel.

Leadership:

• Develop ASAs in Practicum Education Program, providing training and oversight on tasks and IPT software.
• Guide ASA on agency and supervisor compliance practicum procedures, and placement processes.

Intern Placement Tracking (IPT)

• Maintain the IPT databases, ensuring compliance with CSWE standards and practicum documentation.
• Address IPT related issues for faculty, students, and supervisors.
• Manage ongoing IPT tasks, including audit, form processing, and data reporting.

Other duties as assigned.

Minimum Qualifications

• Education:
  • High school diploma or equivalent 
• Experience:
  • 2 years in an administrative assistant role.
• Other:
  • Knowledge of placement tracking systems and contract management.
  • Skills in database management, word processing, contract management, meeting minute.
  • Ability to ensure compliance with university/state/professional regulations.
  • Ability to communicate effectively verbally and in writing with students, staff, faculty and agency representatives.
  • Ability to conduct office duties including using a computer keyboard, and mouse.
  • Ability to lift up to 10 pounds.
  • Ability to travel across the CSUSB campus for events or meetings.
  • Local travel to outreach and recruitment events may be required. No overnight travel required.

Preferred Qualifications

• Experience working in a university setting, preferably social work.

Benefits Include:

• Medical, Dental, Vision, Flex Cash option
• CalPERS Retirement and CalPers 457
• Group Term Life/ Accidental Death & Dismemberment (AD&D)
• Holidays & Personal Holiday
• Vacation and Sick pay accruals
• Educational Assistance Benefit is based on availability of funding.
• Workers' Compensation, Unemployment Insurance, State Disability Insurance

EQUAL OPPORTUNITY EMPLOYER

University Enterprises Corporation at CSUSB is committed to a diverse workforce and affirmative action, and is an equal opportunity employer. UEC maintains and promotes a policy of non-discrimination and non-harassment on the basis of race, sex, gender, color, age, religion, national origin, ancestry, marital status, sexual orientation, physical or mental disability, pregnancy, medical condition, genetic characteristics, status as a disabled veteran, or disabled veteran of the Vietnam era.

To view the UEC Affirmative Action Program, please contact UEC Human Resources at (909) 537-7589 Monday through Friday between the hours of 8:00am and 5:00pm.

As an equal opportunity employer, University Enterprises Corporation at CSUSB (UEC) is committed to a diverse workforce.  If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access UEC's career website as a result of your disability.  You may request reasonable accommodations by calling UEC's Human Resources Manager at 909-537-7589.
 

EEO AA Policy Statement 

Employment of Individuals with Disabilities and Protected Veterans

Supplemental Information

UEC is an EOE - Minority/Female/Disability/Veterans. This position will remain open until filled. This has been designated as a sensitive position. The selected candidate must successfully pass a thorough background investigation to include a criminal history check prior to appointment.