Working Title: Budget and HR Business Process Analyst

Classification Title: Administrative Analyst/Specialist - Exempt I

Posting Details 

Priority Application Date (Posting will remain open until filled): Wednesday, November 13, 2024 @ 11:55pm PT

Hiring Preference

Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

Under the lead work direction of the Executive Director of Admissions & Outreach and New Student Orientation and general direction of the Senior Budget and HR Analyst for Enrollment Management, the Budget and HR Business Process Analyst (BHBPA) works with the directors, managers, analysts and office coordinators of designated departments within Enrollment Management to ensure financial and personnel resources are administered in a manner that supports the strategic goals.  The BHBPA collaborates with Enrollment Management staff, and staff within Procurement, the Campus Budget Office, Accounting, and Human Resources to ensure financial and personnel processes are performed within the policies of the CSU and University.  The BHBPA also researches and analyzes financial and employment data and prepares related reports for senior management.

FLSA: Exempt (Not eligible for overtime compensation)

Anticipated Hiring Range: $4,598 per month - $4,828 per month

CSU Classification Salary Range: $4,598 per month - $8,318 per month

Best-in-class Benefits: Click here to learn more

CSU Total Compensation: Click here to learn more

Salary Grade/Range: 2

Recruitment Type: Regular (Probationary)

Time Base: Full-Time

Pay Plan: 12 months 

Work Hours: Monday-Friday, 8am-5pm.  Work hours may vary depending on operations.

Department Information 

Under the Division of the President and Enrollment Management Program Center, Admissions, Outreach, New Student Orientation and the Transfer Resource Center are responsible for managing the entire enrollment process for domestic undergraduate students, from the point of contract through to their initial enrollment.  Our team oversees recruitment and outreach efforts, application processing, new student orientation, and marketing and communications.  Additionally, we provide comprehensive support for transfer students through our Transfer Resource Center, ensuring a seamless transition to university life.  Our mission is to guide and support prospective students through every step of the admissions journey, ensuring a positive and informed experience.

For more information, please visit: https://www.csus.edu/student-affairs/enrollment-services/

Minimum Qualifications 

Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods.  This foundation would normally be obtained through a bachelor’s degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Required Qualifications 

1. Experience and proficiency using standard office software (Word, Excel, Access, PowerPoint, Outlook, etc.) to prepare reports and effectively communicate with colleagues and business partners.
2. Working knowledge of budget policies and procedures.
3. Ability to use MS Excel to perform budget plans and projections. Ability to reconcile expenses and to identify and address discrepancies.
4. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.
5. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. 
6. Expertise in investigating and analyzing problems with broad administrative impact and implications.
7. Ability to organize and plan work and projects, to handle multiple priorities and to anticipate problems and address them proactively.
8. Ability to make independent decisions, maintain confidentiality, and exercise sound judgment.
9. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form.
10. Demonstrated ability to establish and maintain effective and collaborative working relationships within and outside the work group and serve as a liaison for the organizational unit.
11. Ability to provide lead work direction.
12. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community.

Conditions of Employment

• Ability to pass a background check.
  

Preferred Qualifications 

1. Bachelor’s degree or equivalent from a four-year college or university in Business Administration, Public Administration, or a related field.
2. Experience with personnel administration (including experience preparing and/or overseeing personnel recruitments, appointments, separations and other personnel actions) in a bargaining unit environment.
3. One or more years of experience working with personnel and/or financial administration in a large organization.
4. Two or more years of administrative work experience, professional training.
5. Experience using PeopleSoft (i.e., Common Management Systems Human Resources and/or Finance Modules).
6. Experience within the CSU in an administrative role related to personnel and/or finance.
7. Experience supporting multiple academic or administrative departments or serving as a liaison for the organizational unit.
8. Thorough knowledge of policies, procedures, and regulations pertaining to personnel and budget processing in higher education.

Documents Needed to Apply

• Resume
• Cover Letter

Failure to upload required documentation may result in disqualification.

About Sacramento State

Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission:

“As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success; teaching, research, scholarship and creative activity; justice, diversity, equity and inclusion; resource development and sustainability; dedicated community engagement, and wellness and safety.

As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued.  Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. 

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

Equal Employment Opportunity

California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html.

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html.

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request from the Office of Clery Compliance & Training by emailing clery@csus.edu.

Under the Clery Act, this position may be designated as a Campus Security Authority (CSA) depending upon the role on campus and/or job duties. If this position is identified by the Director of Clery Compliance & Training as a CSA position, you will be notified via email and will be assigned the appropriate training in CSU Learn.

Background Check Disclaimer

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.

COVID19 Vaccination Policy

Effective May 2023, per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. 

Out of State Employment

Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Eligibility Verification

Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa).

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.