CANDIDATES ELIGIBLE TO APPLY: THIS RECRUITMENT IS AVAILABLE TO CURRENT ON-CAMPUS EMPLOYEES ONLY.

CLASSIFICATION TITLE: Administrator II

UNION CODE: M80

FT/PT: Full-time     

PAY PLAN: 12-month    

WORKPLACE TYPE: On-site (work in-person at business location)

ANTICIPATED HIRING RANGE: $10,833 - $12,500

• However, offer amount will be commensurate with candidate’s experience, education, skills, and training.

CSU CLASSIFICATION SALARY RANGE: $4,812 - $15,449

PAY BASIS: Monthly    

BENEFITS: CSUB offers a best-in-class benefit package for eligible employees that includes an array of medical plans, choice of dental plans, vision coverage, retirement participation in CalPERS, CSU tuition waiver, up to 24 vacation days per year, sick leave with unlimited accrual, 14 paid holidays per year and more!  See our benefits website for additional information.

POSITION PURPOSE: The Director of Budgeting, Accounting, and Reporting Services for Student Affairs reports to the Associate Vice President & Chief Accounting Officer, with a dotted line to the Vice President for Student Affairs. The position provides leadership and oversight for internal and external financial planning, budgeting (complex operations including, for example, athletics, housing, student housing, etc.), accounting, and reporting for the division of Student Affairs and related self-supporting enterprise activities and/or auxiliary organizations, if any, while assuring compliance with government, CSU system, university, and other rules, regulations, and policies. In addition, the incumbent will provide direct supervision and leadership to a team of professional staff.

DUTIES & RESPONSIBILITIES:

Department Oversight and Leadership

1. Serves as the primary business administrative officer for the division of Student Affairs and participates in direct report management meetings with the Vice President for Student Affairs as appropriate.
2. Serves as the primary business administrator accountable for the following:
   1. Identification, definition, planning, budgeting, accounting, and reporting of all funds within the division of Student Affairs and related self-supporting enterprise activities and/or auxiliary organizations, to ensure that each fund is used strategically for the purpose intended, is operating within a reasonable annual budget variance, and is solvent with appropriate reserve balances.
   2. Making recommendations to the Vice President for Student Affairs on all division-wide budget activities, including providing financial and managerial analysis and related reporting that supports division-wide budgetary decisions including forecasting revenues and managing expenditures including position control (salaries and benefits) and operating expenditures.
   3. Providing budgeting, accounting, and reporting for the division of Student Affairs and related auxiliary organizations requiring comprehensive knowledge of government and not for profit accounting methods (i.e., GAAP, FASB, GASB, UPMIFA and OMB guidelines), and university budget policies and procedures.
   4. Preparing information for annual audit(s), including providing schedules and reports as appropriate, for the division of Student Affairs and related self-supporting enterprises and/or auxiliary organizations, if any.
3. Collaborates with division-wide and campus-wide personnel and serves as a primary business administrator accountable to ensure appropriate internal controls are in place to safeguard assets, and to provide accurate and timely internal and external financial and managerial reporting.
4. Leads and provides training to appropriate staff within the division of Student Affairs to ensure effective use of PeopleSoft and Questica, and/or similar or related reporting tools, to achieve appropriate reporting efficiencies and accountability.
5. Oversees complex projects requiring considerable coordination with campus constituents as well as the CSU Chancellor’s Office staff as appropriate.
6. Exercises considerable discretionary decision making as it pertains to reviewing and preparing necessary journal entry transactions and planning daily tasks and work activities.
7. Performs financial planning, budgeting, accounting, and reporting for the division of Student Affairs including:
   1. Providing accurate and timely PeopleSoft and Questica, and/or similar or related data maintenance, transaction analysis, reconciliation activities, and related financial and managerial reporting.
   2. Providing recommendations to the Vice President for Student Affairs on how to best achieve strategic goals and ensure compliance with identified rules, regulations and/or policies.
8. Responsible for the financial management of the California State University, Bakersfield, Student-centered Enterprises Inc. (SEI or auxiliary), Associated Students, California State University, Bakersfield, Inc. (ASI or auxiliary), and for developing and implementing fiscal policies and procedures to ensure compliance with appropriate government regulations and related accounting pronouncements (GAAP, GASB, FASB, etc.), and accurate and timely cash management, financial and managerial reporting, and financial account closeout procedures.

Staff Supervision/Management

1. Directly supervise staff through selecting, training, and disciplining as needed.
2. Establish job standards and effectively evaluate staff through mentoring and training to ensure competence, efficiency, and professionalism to provide “best-in-class” service to internal and external customers.
3. Plan, organize, and direct others in their work while providing leadership and encouragement of staff growth, cross-curricular experiences, and increased responsibility.

Disaster Service Worker

1. All MPP employees are considered Disaster Service Workers, (CA Gov. Code Section 3100), and are required to attend trainings and possibly hold a position in the CSUB Emergency Operations Center (EOC), as assigned.

REQUIRED QUALIFICATIONS:

EDUCATION & EXPERIENCE – Equivalent to a bachelor’s degree in accounting, finance, business administration or related field and five (5) years of professional level accounting experience in a high-volume automated accounting department. Experience should include managing and leading various classifications of employees.

LICENSES – Possession of a valid driver’s license or the ability to obtain by date of hire.

SKILLS, KNOWLEDGE & ABILITIES (SKA’s) –

• Regular and reliable attendance is required.
• Strong analytical and critical thinking skills, and the ability to think strategically in the preparation, review, maintenance, and reporting of complex financial data.
• Strong working knowledge of general accounting functions to include applicable rules, regulations, and internal controls.
• Strong knowledge of GAAP as well as GASB and FASB standards for financial reporting.
• Ability to build queries/reports and analyze systems and processes within an automated financial system with an emphasis on improved efficiency.
• Management and leadership skills with the ability to be creative, make informed decisions, and inspire staff to perform successfully.
• Demonstrated customer service experience requiring a very high level of diplomacy and professionalism.
• Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems.
• Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds.
• Excellent communication skills: ability to effectively communicate information in a clear and understandable manner, both verbally and in writing.
• Thorough knowledge of English grammar, spelling and punctuation.
• Ability to interpret, communicate and apply policies and procedures.
• Demonstrated ability to maintain a high degree of confidentiality.
• Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines.
• Excellent computer skills and competence with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email.
• Working knowledge of or ability to quickly learn University infrastructure, policies, and procedures.
• Must be willing to travel and attend training programs off-site for occasional professional development.
• Must be able to work occasional holidays and adjust working hours to meet special jobs.  May be called back periodically to perform work as needed on an emergency basis.

PREFERRED QUALIFICATIONS:

• Certified Public Accountant (CPA).
• Master’s degree in accounting or related field.
• Experience in public accounting, preferably at a California State University campus.
• Experience using PeopleSoft, Questica, and/or similar or related reporting tools.
• Experience with independent financial statements audit, including single audit, and/or other compliance auditing.
• Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude.

PHYSICAL DEMANDS: SEDENTARY WORK – involves mainly sitting; minimal walking and standing; lifting light weight objects limited to 15 pounds.

ENVIRONMENTAL FACTORS: N/A

SPECIAL CONDITIONS:

SCREENING: Only those applicants possessing experience most directly related to the immediate needs of the office will be invited to appear before a Qualifications Appraisal Board for the purpose of appraising training, experience, and interest in the position.

BACKGROUND CHECK: Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

SENSITIVE POSITION: Sensitive positions are designated by the CSU as requiring heightened scrutiny of individuals holding the position, based on potential for harm to children, concerns for the safety and security of the people, animals, or property, or heightened risk of financial loss to the CSU or individuals in the university community.

MANDATED REPORTER: Limited: The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised July 21, 2017.

CONFLICT OF INTEREST:  A “designated position” in the CSU’s Conflict of Interest Code.  The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.      

GENERAL INFORMATION: It is the policy of California State University, Bakersfield to hire only United States citizens and aliens lawfully authorized to work in the United States. All new employees will be required to present documentation verifying their right to accept employment. You will also be requested to present a social security card at the time of initial appointment in compliance with state payroll regulations.  State regulations require that every state employee sign the Oath of Allegiance prior to commencing the duties of his/her State employment, except legally employed non-citizens. These individuals are required to sign the Declaration of Permission to Work.

EEO STATEMENT: California State University, Bakersfield is committed to Equal Employment Opportunity.  Applicants will be considered without regard to gender, race, age, color, religion, national origin, sexual orientation, genetic information, marital status, disability or covered veteran status.