Salary and Benefits

PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,200.00 per month to $4,600.00 per month.

Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver.

For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package.

This position may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval. 

Classification

Administrative Support Coordinator II

About Cal State East Bay

Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability.

About the Position

This is a full-time, temporary, grant funded position through December 30, 2025 with the possibility of reappointment.

The Logistics Coordinator handles a variety of projects and tasks associated with the Pioneer Pathways (advising) project as well as the Cal State East Bay campus at large, including a full range of complex work assignments. This position reports to the Director of Academic Advising. The Logistics Coordinator works primarily in the following areas: office support & administrative assistance, project coordination, and other duties as assigned.

Responsibilities

Project Coordination:

• Oversee moderate to complex projects with various divisions/departments on campus to coordinate information gathering, contribute to the development and maintenance of online resources (e.g., website and portals), and event planning.
• Projects include but are not limited to:
  • Coordinate with Facilities and other campus partners to ensure advising spaces are move-in ready
  • Support the design of space plans for each college advising office
  • Develop and maintain new advising webpage
  • Online advising resource tool for the advising community, faculty, students, and campus partners
  • Update advising information for each major

Administrative Support, including Website, Committee Support, and Event Planning:

• Moderate to complex administrative functions involving use of judgment and discretion for the AVP of Institutional Effectiveness and Research (IER), IER team, and the Provost Office.
• Facilitate communication and coordination of campus-wide affiliates (e.g., faculty, staff, senior leadership), the Chancellor’s office, and external organizations.
• Administrative tasks include, but are not limited to, the following: 
  • Travel authorization and reimbursement
  • Event planning
  • Collaborate with facilities to review space compliance codes and procedures
  • Accounting and procurement of new assets (e.g., furniture, office setups, simple data visualizations, and event and meeting coordination

Other Duties as Assigned. This may include but is not limited to providing administrative support to the Provost Office. 

Minimum Qualifications

• Fully functional knowledge of and skill in standard office procedures and practices.
• Ability to understand and operate in a variety of organizational structures. 
• Thorough knowledge of English grammar, spelling, and punctuation.
• Ability to clearly communicate orally and in writing.
• Knowledge of business mathematics beyond basic arithmetic.
• The ability to use and quickly learn new office support technology systems and software packages.
• These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Required Qualifications

• Commitment to diversity, equity, and inclusion.
• Supportive of the shared mission and values of Academic Affairs.
• Ability to effectively handle situations/problems at all levels that are of a highly confidential and sensitive nature.
• Ability to interpret and apply policies and procedures independently and use judgment and discretion to act when precedents do not exist.
• Ability to understand problems from a broad perspective and anticipate their impact.
• Proficiency in the use of computers, scanners, fax machines, copiers, and other technology.
• Proficiency in multiple software programs (e.g. MS Word/Excel, Google Drive/Calendar/Gmail).

Preferred Skills and Knowledge

• Knowledge of principles, policies and procedures regarding responsibilities listed above normally obtained through a minimum of 3-4 years of related office experience.
• Bachelor’s degree (or equivalent).
• Ability to work almost completely independently in all areas of responsibility.
• Ability to analyze and handle complex problems and assignments.
• Ability to navigate Cal State East Bay's webpage to provide correct guidance to constituents.
• Ability to be proactive with all assignments.
• Ability to design and plan projects/events assigned, and ability to implement them.
• Ability to compile/analyze data.
• Proficiency with the current social media platforms.
• Knowledge of technical applications necessary for the functions of the office (e.g. PeopleSoft, OnBase, CFS Finance, Cascade, internet browsers/search engines).
• Knowledge of university organization and chain of command, administration and management, hierarchy, and protocols.
• Ability to participate in procurement card and purchase order training and apply knowledge in performing related duties.
• Ability to participate in FERPA (Family Educational Rights and Privacy Act) training and apply knowledge in performing related duties.

Condition(s) of Employment

Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment.  Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position.

All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department.

EEO Statement

As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body.

Other Information

All California State University campuses, including Cal State East Bay, are smoke and tobacco-free.  For more information, please visit our website here.

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. 

Sponsorship

Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer.

Mandated Reporter

The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment.