Job Summary

The School of Music is seeking a Scheduling Analyst to provide scheduling, administrative, and analytical support for faculty, students, and leadership. Reporting to the Director of Resources and Operations and working under the direction of the Department Chair, the Scheduling Analyst plays a key role in course scheduling, temporary faculty appointments, and student success initiatives. This position requires strong attention to detail, the ability to analyze data, and excellent communication skills to support academic operations in a fast-paced environment.

Key Responsibilities

• Develop and maintain effective class schedules, ensuring alignment with curriculum requirements and student success goals
• Coordinate course scheduling, classroom assignments, and faculty teaching loads; process schedule changes and corrections in the University’s system
• Support temporary faculty appointments, including processing appointment papers, salary coordination, and maintaining personnel records
• Compile and analyze data related to enrollment planning, faculty workload, and budget alignment
• Assist with faculty recruitment scheduling and documentation
• Maintain databases on faculty assignments, ensuring compliance with university and collective bargaining requirements
• Provide administrative support to the Director’s office and coordinate day-to-day office operations
• Support student success by tracking retention, graduation, and other student progress metrics
• Assist with outreach, alumni engagement, and coordination of music school activities

Knowledge, Skills & Abilities

• Ability to communicate with constituents in a professional and respectful manner
• Thorough knowledge of faculty recruitment, appointment and evaluation procedures for temporary faculty
• Thorough knowledge of scheduling and curriculum processes
• Ability to analyze room usage needs and to request appropriate classrooms and labs for course offerings on a semester-by-semester basis
• Ability to evaluate and coordinate office assignment for permanent and part-time faculty based on teaching schedules, advising schedules, and research
• Thorough knowledge of word processing and spreadsheet software
• Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them
• Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques
• Ability to analyze data related to enrollment planning to support the operational needs of the department
• Ability to organize and plan work and projects including handling multiple priorities
• Ability to maintain confidentiality and appropriately handle sensitive communications
• Ability to compile, write, and present reports related to program or administrative specialty
• Excellent analytical, oral and written communication skills are essential
• Ability to initiate, compose and appropriately format correspondence and reports
• Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit
• Strong organizational skills and attention to detail

Required Qualifications

• A bachelor's degree and/or equivalent training
• Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs

Preferred Qualifications

• Bachelor’s degree in Music or Arts management
• Four (4) years’ experience in administrative work analyzing and coordinating complex activities, projects and documents associated with multifaceted programs. Administrative work, preferably in an academic setting
• Experience with software applications such as MS Office for composing memos, letters and other public correspondence and competency in developing and analyzing spreadsheets and or data using tools such as Excel, Google sheets or FileMakerPro
• Experience with Google Apps to support collaborative work assignments
• Experience working with tools based on PeopleSoft, Oracle, SAP or similar enterprise database systems
• Experience establishing and maintaining cooperative working relationships within a diverse multicultural environment

Compensation

Classification: Administrative Analyst/Specialist – Non-Exempt
Anticipated Hiring Range: $5,667/month - $6,000/month
CSU Salary Range: $3,879/month - $7,488/month

San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.

Application Procedure

Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:

• Resume
• Letter of Interest

 All applicants must apply within the specified application period: October 3, 2025 through October 19, 2025. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

Contact Information

University Personnel
jobs@sjsu.edu
408-924-2252

CSU Vaccination Policy

The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu.

Additional Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.

The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.

SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS)

All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity.

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: 

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu.

Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf. The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu.

Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director.

Equal Employment Statement

San José State University is an equal opportunity employer. The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, religious creed, sex, sexual orientation, sex stereotype, and veteran status. This policy applies to all San José State University students, faculty, and staff, as well as university programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Reasonable accommodation is made for applicants with disabilities who self-disclose. San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.