Job Opportunities

Graduate Admissions Specialist (Student Services Professional II)

Apply Now Job no: 531479
Work type: Staff
Location: San Diego
Categories: Unit 4 - APC - Academic Professionals of California, Probationary, Full Time, Student Services, On-site (work in-person at business location)

Position Summary

Under the general direction of the Assistant Director of Graduate Admissions, the Graduate Admissions Specialist will determine admission eligibility for graduate, post-baccalaureate and certificate applicants (domestic and international) through records/transcript evaluation and communication with applicants, faculty and other institutions as appropriate.  The Graduate Admissions Specialist will also be responsible for handling admission processing duties such as reconciling fatal application errors, determining residency classification and reviewing admission processing reports on a daily basis to assist the Assistant Director with reconciling application processing errors and identifying workflow issues.

The position will be responsible for reviewing SDSU policies and procedures as defined by Title V, the CSU Chancellor’s Office and the SDSU Graduate Council to process and route applications for review to the academic departments and the College of Graduate Studies. They will also review unit processes and identifies deviations from policies and procedures.

SDSU is an innovative institution that promotes and supports diversity, equity, and inclusion in everything we do: research, teaching, professional development, student experiences in and outside the classroom, and community relationships. Our values compel us to foster such an environment, where community members of all identities can thrive. We embrace SDSU’s identity as a Hispanic-Serving Institution on the border and recognize our residence on Kumeyaay land. The successful candidate will have a demonstrated commitment to serving and/or addressing issues related to underrepresented populations.

This is a full-time (1.0 time-base), benefits-eligible, permanent/probationary position. This position is designated exempt under FLSA and is not eligible for overtime compensation. Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.

The individual hired into this role will work on campus at SDSU in San Diego.

Department Summary

The function of the Graduate Admissions Unit is to perform various tasks that would facilitate the admission of eligible graduate students to the university.  This involves the processing, and routing of applications to the appropriate campus departments for review and the creation of academic student records for the College of Graduate Studies.

Graduate Admission Unit is responsible for processing applications to graduate programs by receipting, coding and updating the student information system.  Other responsibilities include, but are not limited to, reviewing transcripts and test scores, reconciling application uploading errors, calculating grade point averages, determining residency and preparing files for department review.

For more information regarding Graduate Admissions, click here.

Education and Experience

Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown below may be substituted for the required education on a year-for-year basis.

Possession of the required knowledge and abilities is typically demonstrated through the equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A Master’s degree in a job-related field may be substituted for one year of the professional experience.

Key Qualifications

  • Experience analyzing data to determine eligibility for services and/or benefits. 
  • Experience using a student information system at a college or university (People Soft/Campus Solutions)
  • Experience in data entry and updating database records.
  • Previous experience in a university setting in admissions, advising, evaluations or other student service-related office.
  • Working knowledge of barriers for students from underrepresented groups.
  • Demonstrated ability to establish and maintain cooperative working relationships with a diverse range of students, staff and faculty.

Compensation and Benefits

Starting salary upon appointment is not expected to exceed $4,610 per month. 

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.

CSU Classification Salary Range: $4,610 - $6,556 per month. 

Diversity and Community at SDSU

At SDSU, our diversity gives us power and benefits every single member of our community. 

Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement.  For more information, click here.

Principles of Community

At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. 

SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. 

Supplemental Information

Initial review of the required application materials, including cover letters and resumes, will begin on September 26, 2023.  To receive full consideration, apply by September 27, 2023.  The position will remain open until filled.

The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. 

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. 

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position.

SDSU is a smoke-free campus. For more information, please click here.

SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Tina Deesen at

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